Investment Banking Executive Assistant - Menlo Park

Morgan Stanley; Menlo Park (CA); On-site; USD 65,000 - 125,000; Full time

Job summary

Morgan Stanley is seeking an Executive Assistant to perform a broad range of confidential administrative duties for the executive and team in a fast-paced, matrixed environment. You will coordinate travel, scheduling, correspondence, and reporting while maintaining professionalism at all times.

The role requires at least 3 years of relevant experience, strong MS Office skills, and superior interpersonal and written communication abilities. Confidentiality and discretion are essential.

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role.
• Experience in calendar management and fast-paced environments.
• Strong written and oral communication skills; tact and judgment in confidential situations.
• Ability to interact with senior management and diverse staff.
• Proficient with MS Word, Excel, PowerPoint including tables and mail merges.

Responsibilities

• Provide high-level administrative support to executive and team.
• Prepare correspondence, reports, and manage information requests.
• Arrange travel, conference calls, and scheduling of meetings.
• Receive visitors and handle confidential information with discretion.
• Develop relationships within a matrixed organization and support department goals.

Skills

Calendar management

Multi-tasking

Interpersonal skills

Telephone etiquette

Written communication

MS Word

MS Excel

MS PowerPoint

General office procedures

Problem solving

Confidential handling

Senior management interaction

Education

High School Diploma/GED

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.

Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department\'s activities and goals.

Qualifications:

• Minimum of 3 years of experience in an Executive or Administrative Assistant role
• High school diploma or GED is required; a Bachelor\'s degree is preferred
• Being able to multi-task in a fast-paced environment
• Experience in calendar management
• Adaptable team player
• Good problem-solving ability
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
• Effective interpersonal skills and excellent telephone etiquette
• Superior oral and written communication skills
• Tact and good judgment in confidential situations and proven experience interacting with senior management

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that\u2019s differentiated – and we\u2019ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren\u2019t just beliefs, they guide the decisions we make every day to do what\u2019s best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you\u2019ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There\u2019s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Expected base pay rates for the role will be between $65,000 and $125,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.

Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.