Elite Executive Assistant to UHNW Principals | Hybrid

Confidential; San Francisco (CA); Hybrid; USD 150,000 - 250,000; Full time

Job summary

Confidential is seeking an experienced Executive Personal Assistant to support two senior executives in a high-touch, fast-moving environment. The role combines professional and personal responsibilities with travel planning, calendar management, and discreet support.

The ideal candidate has 5+ years of experience assisting senior executives or UHNW principals, with expertise in private aviation travel and exceptional multitasking and communication skills.

Qualifications

• 5+ years of experience supporting senior executives, founders, family offices, or UHNW principals.
• Experience coordinating intricate travel arrangements, including private aviation, is strongly preferred.
• High-level organization, discretion, and ability to work in a fast-moving environment.

Responsibilities

• Manage sophisticated calendars across multiple locations and time zones with anticipation of conflicts and changes.
• Coordinate complex domestic and international travel, including private and commercial aviation, accommodations, and multi-stop itineraries.
• Prepare comprehensive travel plans and develop alternatives for last-minute changes.
• Coordinate ground transportation and logistics including evenings and weekends.
• Manage personal appointments, errands, gifts, reservations, and other time-sensitive requests.
• Draft polished personal and professional correspondence adapting to each principal's style.
• Handle confidential personal and business information with exceptional judgment and discretion.
• Provide after-hours and weekend support when urgent matters arise.

Skills

Calendar management

Travel coordination

Discretion

Executive support

Communication

Multitasking

Job description

Confidential is seeking an experienced Executive Personal Assistant to support two senior executives in a high-touch, fast-moving environment. The role combines professional and personal responsibilities with travel planning, calendar management, and discreet support.

The ideal candidate has 5+ years of experience assisting senior executives or UHNW principals, with expertise in private aviation travel and exceptional multitasking and communication skills.