Elite Executive Assistant to MD – Private Banking

Aumni; Summit (NJ); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health care coverage

On-site health and wellness centers

Retirement savings plan

Backup childcare

Tuition reimbursement

Mental health support

Job summary

JPMorgan Chase & Co. in Summit, NJ, seeks an Executive Administrative Assistant to support the Market Manager and the U.S. Private Bank team in-office five days a week.

You will manage complex calendars, arrange client meetings, and handle travel with precision, ensuring a polished experience for senior leaders and high-net-worth clients. The role emphasizes discretion, confidential handling of information, and a proactive, ownership-driven approach to cross-functional office operations.

Qualifications

• 5 years of administrative experience supporting senior leaders at the Managing Director level (or equivalent).
• Experience in a client-facing environment, engaging professionally with external clients and senior internal stakeholders.
• Demonstrated discretion and sound judgment handling confidential information and sensitive matters.
• Proven ability to manage complex calendars, prioritize client-critical commitments, and resolve conflicts proactively.
• Strong written communication skills, including drafting executive-ready emails and messages with a high degree of polish.
• Strong verbal communication skills and professional phone presence; ability to triage and route requests effectively.
• Advanced organizational skills with the ability to manage multiple high-priority tasks and shifting deadlines.
• High attention to detail and consistent quality control across deliverables.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proficiency with Concur (or comparable expense/travel tools) and experience processing expenses/invoices in compliance with policy.

Responsibilities

• Serve as a trusted partner to the Market Manager, anticipating needs, prioritizing competing demands, and ensuring follow-through on time-sensitive items.
• Maintain complex, multi-layered calendars; proactively resolve conflicts and protect time for client-critical engagements.
• Coordinate client meetings end-to-end, including preparation, logistics, materials readiness, and post-meeting follow-up/action tracking.
• Manage a high volume of calls and requests with sound judgment, discretion, and a consistently professional client/stakeholder experience.
• Draft and deliver polished, executive-ready communications to internal stakeholders and clients with accuracy and confidentiality.
• Arrange complex domestic travel and manage last-minute changes; confirm itineraries, logistics, and supporting details to ensure leaders are fully prepared.
• Plan and execute internal and external meetings/events (room reservations, catering, RSVPs, attendee communications, and day-of support).
• Provide Summit office support, partnering with other assistants to ensure coverage, continuity, and smooth day-to-day operations.
• Process invoices, T&E expense claims, and sponsorship requests in accordance with policy and required timelines; serve as a go-to resource for procedures.
• Support onboarding and offboarding, coordinating equipment setup and system access with internal partners.
• Maintain team documents (organizational charts, executive bios, distribution lists) and assist with presentations/spreadsheets, including printing and binding for client meetings.

Skills

Calendar management

Client interaction

Discretion

Email drafting

Phone presence

Project coordination

Travel arrangement

Office operations

Event coordination

PowerPoint/Excel

Education

College degree

Tools

Microsoft Office

Concur

PowerPoint

Excel

Job description

JPMorgan Chase & Co. in Summit, NJ, seeks an Executive Administrative Assistant to support the Market Manager and the U.S. Private Bank team in-office five days a week.

You will manage complex calendars, arrange client meetings, and handle travel with precision, ensuring a polished experience for senior leaders and high-net-worth clients. The role emphasizes discretion, confidential handling of information, and a proactive, ownership-driven approach to cross-functional office operations.