Senior Leaders Executive Assistant – Private Banking

J.P. Morgan; Summit (NJ); On-site; USD 85,000 - 120,000; Full time

Job summary

J.P. Morgan U.S. Private Bank in Summit is seeking an Executive Administrative Assistant to support the Market Manager and senior leaders. This fully in-office role requires discretion, polished client service, and the ability to thrive in a fast-paced environment.

You will manage complex calendars, coordinate client meetings and travel, prepare executive communications, and support office operations to ensure a seamless day-to-day experience for high-net-worth clients.

Qualifications

• Five years of administrative experience supporting senior leaders at the Managing Director level (or equivalent).
• Experience in a client-facing environment, engaging professionally with external clients and senior internal stakeholders.
• Discretion and sound judgment handling confidential information and sensitive matters.
• Strong written communication skills, including drafting executive-ready emails and messages with a high degree of polish.
• Strong verbal communication skills and professional phone presence; ability to triage and route requests effectively.
• Advanced organizational skills with the ability to manage multiple high-priority tasks and shifting deadlines.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with expense/invoice workflows, sponsorship processing, and related controls expectations.

Responsibilities

• Serve as a trusted partner to the Market Manager, anticipating needs, prioritizing competing demands, and ensuring follow-through on time-sensitive items.
• Maintain complex, multi-layered calendars; proactively resolve conflicts and protect time for client-critical engagements.
• Coordinate client meetings end-to-end, including preparation, logistics, materials readiness, and post-meeting follow-up/action tracking.
• Manage a high volume of calls and requests with sound judgment, discretion, and a consistently professional client/stakeholder experience.
• Draft and deliver polished, executive-ready communications to internal stakeholders and clients with accuracy and confidentiality.
• Arrange complex domestic travel and manage last-minute changes; confirm itineraries, logistics, and supporting details to ensure leaders are fully prepared.
• Plan and execute internal and external meetings/events (room reservations, catering, RSVPs, attendee communications, and day-of support).
• Provide Summit office support, partnering with other assistants to ensure coverage, continuity, and smooth day-to-day operations.
• Process invoices, T&E expense claims, and sponsorship requests in accordance with policy and required timelines; serve as a go-to resource for procedures.
• Support onboarding and offboarding, coordinating equipment setup and system access with internal partners.
• Maintain team documents (organizational charts, executive bios, distribution lists) and assist with presentations/spreadsheets, including printing and binding for client meetings.

Skills

Administrative experience

Client-facing experience

Discretion and judgment

Written communication

Verbal communication

Organizational skills

Microsoft Office Suite

Concur / expense tooling

Education

College degree

Tools

Concur (expense/travel)

PowerPoint

Excel

Word

Job description

J.P. Morgan U.S. Private Bank in Summit is seeking an Executive Administrative Assistant to support the Market Manager and senior leaders. This fully in-office role requires discretion, polished client service, and the ability to thrive in a fast-paced environment.

You will manage complex calendars, coordinate client meetings and travel, prepare executive communications, and support office operations to ensure a seamless day-to-day experience for high-net-worth clients.