Elite Executive Assistant to Founder - Growth & Ops Path

Fivio & Co.; New York (NY); Remote; USD 237,000 - 473,000; Part time

Job summary

Fivio & Co. is seeking a high-level Executive Assistant to work directly with the Founder in New York City, with a remote option. This role is fast-moving, unstructured, and involves building systems from scratch while maintaining daily executive summaries and priority management.

The ideal candidate is highly organized, proactive, and able to coordinate across time zones, vendors, and CRM tools, with growth potential into Operations or Chief of Staff as the company scales.

Qualifications

• Must be located in NYC or on Long Island
• Fluent in English (additional languages a strong plus)
• Highly organized with exceptional attention to detail
• Proactive — you solve problems before they become problems
• Calm and focused under pressure with multiple moving priorities
• Strong written and verbal communication with a professional presence
• Comfortable operating with limited structure and building systems from scratch
• Able to source and coordinate third-party specialists when needed
• Proficient in or willing to learn quickly Google Workspace, Microsoft Office, Canva, Discord, UKG Pro, JIRA / Monday.com / Asana, Salesforce or HubSpot, Zoom / Google Meet
• Must be able to produce clear, concise daily executive summaries without being asked
• Strong follow-through — maintains and drives active to-do lists until complete
• Highly experienced in AI tools — ChatGPT and Claude with advanced prompting

Responsibilities

• Manage the Founder’s daily priorities, calendar, and scheduling
• Coordinate meetings, investor conversations, and partner communications across time zones
• Filter and organize the Founder’s inbox; flag what matters
• Write and send emails on behalf of the Founder (pending approval)
• Prepare the Founder before every meeting with briefings and context
• Maintain and update a master contact list
• Prepare and deliver a daily executive summary each morning
• Create and manage immediate to-do lists for all active tasks
• Track active initiatives across restaurant development, hiring, branding, and launch timelines
• Coordinate between vendors, designers, consultants, and team members
• Source and vet third-party specialists as needed
• Build and maintain SOPs as systems are established
• Assist with organizing shared drives and file systems
• Support domain, website, and platform transitions
• Help evaluate, set up, and manage CRM tools from scratch
• Build out contact databases, reporting structures, and workflows
• Assist in implementing project management tools
• Determine the right tech stack for current stage
• ChatGPT and Claude advanced prompting

Skills

Calendar management

Executive support

Proactive problem solving

Attention to detail

AI tools (ChatGPT, Claude)

Sourcing third-party specialists

CRM setup

Google Workspace

Canva

JIRA / Monday.com / Asana

Tools

Salesforce

Monday.com

Asana

JIRA

Zoom

Google Meet

Canva

Google Workspace

UKG Pro

Job description

Fivio & Co. is seeking a high-level Executive Assistant to work directly with the Founder in New York City, with a remote option. This role is fast-moving, unstructured, and involves building systems from scratch while maintaining daily executive summaries and priority management.

The ideal candidate is highly organized, proactive, and able to coordinate across time zones, vendors, and CRM tools, with growth potential into Operations or Chief of Staff as the company scales.