Elementary School Office Leader

Young World Physical Education; Espanola (NM); On-site; USD 31,980 - 39,580; Full time

Job summary

Espanola Public Schools seeks an Elementary Office Manager/Receptionist to oversee daily office operations, support school leadership, and maintain accurate records for staff and students. You will coordinate calendars, handle financial processes, and ensure professional, confidential service to families and staff.

Requirements include a high school diploma or GED, three years of clerical experience in education preferred, and strong computer skills.

Qualifications

• High School Diploma or GED required; Associate degree or post-secondary coursework in business, office administration, accounting, or related field preferred.
• Minimum of three (3) years of progressively responsible clerical/administrative support or office management experience, preferably in an educational setting.
• Proficiency in office technology, including word processing, spreadsheets, databases, email, and student information systems.
• Keyboarding proficiency and high accuracy with details.
• Knowledge of office management practices, records management, bookkeeping, purchasing, and customer service.

Responsibilities

• Coordinate and oversee daily operations of the school office for efficient workflow and responsive customer service.
• Serve as primary office contact for students, staff, families and community; maintain professional environment.
• Assist Principal with district procedures, directives and Board policies while maintaining confidentiality.
• Develop, revise and maintain office forms, procedures, correspondence and records.
• Maintain calendars, schedules, appointments and administrative communications.
• Manage front office coverage and coordinate clerical support.
• Process purchase requisitions/POs and supply requests per district procedures.
• Receive, reconcile and account for school funds per cash handling procedures.
• Prepare deposits and ensure timely submission of financial documents.
• Maintain inventory records for materials, supplies, equipment and assets.
• Maintain student enrollment, attendance, demographic and records in SIS and state systems.
• Enter/update student and staff information in district-approved systems.
• Prepare submissions within timelines and assist with scheduling adjustments.
• Maintain personnel records, leave docs, and employment files per district procedures.
• Monitor attendance documentation and payroll certification processes as required.
• Coordinate substitute records and onboarding/offboarding procedures.
• Coordinate maintenance requests, tech work orders and custodial services.
• Support communications, website updates and public information as assigned.
• Assist instructional staff with materials and supply requests.
• Support cafeteria documentation and coordination per district requirements.

Skills

Office software proficiency

Keyboarding

Communication

Confidentiality

Customer service

Education

High School Diploma or GED

Associate degree or coursework in business/office admin (preferred)

Tools

Student Information Systems

Job description

Espanola Public Schools seeks an Elementary Office Manager/Receptionist to oversee daily office operations, support school leadership, and maintain accurate records for staff and students. You will coordinate calendars, handle financial processes, and ensure professional, confidential service to families and staff.

Requirements include a high school diploma or GED, three years of clerical experience in education preferred, and strong computer skills.