Executive Secretary for Elementary Principal

BEST ELEMENTARY; Houston (TX); On-site; USD 39,000 - 54,000; Full time

Job summary

Best Elementary in Houston, Texas, seeks an experienced Secretary to the Elementary Principal. This role requires organizing the school office, handling correspondence, and supporting daily office operations with discretion and reliability.

The position emphasizes record-keeping, budgeting support, scheduling, and communication with staff, students, and parents. Applicants should have a high school diploma or GED and be eligible for paraprofessional certification.

Qualifications

• High school diploma or GED required.
• Qualifies for state paraprofessional certification.
• Proficient keyboarding and file maintenance skills.
• Knowledge of district organization, operations and policies.
• Ability to maintain accurate and auditable records.

Responsibilities

• Prepare campus communications, forms, manuals, reports and purchase orders following district standards.
• Maintain daily attendance logs and substitute records, monitor leave requests and submit to central office.
• Maintain school calendar of events and filing of reports and documents.
• Assist with mail distribution and monitor building maintenance.
• Schedule meetings and appointments for the principal and answer phone calls.
• Prepare and manage campus budget records and inventory of supplies and equipment.
• Comply with policies and safety procedures; assist with faculty meetings and campus activities.
• Monitor confidentiality and handle routine tasks with accuracy.

Skills

Keyboarding

Record keeping

Basic accounting

Following instructions

Multi-tasking

Organizational skills

Communication

Interpersonal skills

Spreadsheet skills

Database skills

Word processing

Education

High school diploma or GED

Paraprofessional certification eligibility

Tools

Spreadsheets

Databases

Word processing

Job description

Best Elementary in Houston, Texas, seeks an experienced Secretary to the Elementary Principal. This role requires organizing the school office, handling correspondence, and supporting daily office operations with discretion and reliability.

The position emphasizes record-keeping, budgeting support, scheduling, and communication with staff, students, and parents. Applicants should have a high school diploma or GED and be eligible for paraprofessional certification.