Elementary School Data & Attendance Clerk

Lehi Elementary; Mesa (AZ); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Sick leave

Holidays

ASRS retirement contribution

Health insurance

Life insurance

Job summary

Mesa Public Schools seeks an Office Specialist at Lehi Elementary School to manage student enrollment, attendance, and clerical tasks. You will support administrators, staff, students, and families with accurate data entry and timely information handling.

You will also handle phone inquiries, registrations, and communications, maintain SIS data, and assist with mail, scheduling, and routine office operations to ensure smooth school functioning.

Qualifications

• High School education or equivalent
• Minimum one year clerical experience
• Communicate effectively with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality

Responsibilities

• Respond to inquiries from students, staff, parents, district personnel and general public in a courteous manner to provide information and/or direction regarding school/district programs
• Process documents and materials to register and assign new students and withdraw students
• Add/delete and maintain all student-related data in the district SIS; maintain required district, state, and federal paper documentation
• Maintain accurate student attendance records by collecting, recording, and posting attendance data in the district’s computerized student information system; review and correct daily attendance reports to ensure data integrity and compliance with district reporting requirements
• Provide required student information to appropriate site, district, or departmental personnel in accordance with established procedures and confidentiality guidelines
• Receive and direct U.S. and district mail, packages, and district-approved community correspondence to the appropriate staff or departments
• Serve as back-up to the school secretary for the district’s employee timekeeping system
• Serve as the school’s main telephone contact, receiving and directing calls from the public; communicate with parents regarding student absences and input attendance information into the student information system, documenting reasons such as appointments, illness, or other excused absences
• Send out messages and announcements to parents and guardians using the district’s notification system
• Maintain accurate student enrollment records by compiling and updating the master roster used to support daily attendance tracking and reporting
• Confer with students and parents/guardians regarding attendance and tardiness
• Maintain accurate electronic student attendance records by recording, verifying, and updating attendance data in the district’s student information system
• Communicate with administrators and the attendance team regarding students with excessive absences; prepare and distribute attendance correspondence and letters as needed
• Assist visitors with check-in procedures through the district’s digital visitor management system
• Maintain records of students out of class for authorized school activities and keep daily check-in and check-out logs for all students entering or leaving campus
• Work cooperatively with school administration and health office staff regarding students who are absent due to long-term medical issues, students sent home sick, or students requiring discipline entry
• Perform a variety of diverse clerical tasks (typing, filing, copying, scheduling, recordkeeping, etc.) for assigned personnel, including assisting with parent tours
• Participate in on-going training to maintain and improve job skills
• Regular and on-time attendance required
• Assist with printing student badges using the district’s digital student ID system
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Skills

Data entry

Customer service

Communication

Education

High School diploma or equivalent

Tools

SIS (Student Information System)

Microsoft Office

Job description

Mesa Public Schools seeks an Office Specialist at Lehi Elementary School to manage student enrollment, attendance, and clerical tasks. You will support administrators, staff, students, and families with accurate data entry and timely information handling.

You will also handle phone inquiries, registrations, and communications, maintain SIS data, and assist with mail, scheduling, and routine office operations to ensure smooth school functioning.