Office Specialist - Lehi Elementary School

Mesa Public Schools; Mesa (AZ); On-site; USD 22,000 - 29,000; Full time

Benefits offered by this job

Sick leave

holidays

retirement matched through the Arizona

health

life insurance

Performance pay

Job summary

Mesa Public Schools is seeking a diligent school clerk to record, maintain, and disseminate accurate student and school information. You will register students, document enrollment, and maintain daily attendance using the district system to support state and federal reporting.

Key duties include processing enrollment, assisting with attendance communications, and providing data to site and district staff. Strong data-entry, organization, and confidentiality are essential in this fast-paced

Qualifications

• High school education or equivalent required.
• Minimum one year clerical experience preferred.
• Ability to communicate effectively with students, staff, parents and the public.

Responsibilities

• Record, maintain, and disseminate accurate student and school information.
• Register students and document enrollment and attendance.
• Maintain daily attendance records in the SIS and ensure data integrity.
• Process enrollment documents and transfer records.
• Assist with attendance communications to parents and guardians.
• Support school operations and personnel with clerical duties.
• Respond to inquiries courteously and provide information and direction.

Skills

Data-entry

Communication

Organizational skills

Time management

Attention to detail

Multitasking

Computer proficiency

Office equipment

Education

High School education or equivalent

Tools

Synergy

Student Information System (SIS)

Job description

Company Recognition:

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type:

Full-time (40 hours per week)

Base Hourly:

$17.78

Class/Calendar:

A13, 10.75 months

Benefits:

• Sick leave
• holidays
• retirement matched through the Arizona State Retirement System
• health
• life insurance

Performance Pay:

Available annually

New Hire Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

Responsible for recording, maintaining, and disseminating accurate student and school information. Registers students, documents enrollment, and maintains daily attendance records to ensure reliable data for district, state, and federal reporting. The role also provides information and assistance to students, parents, and staff, and performs a variety of clerical and administrative duties in support of school operations and assigned personnel.

Key Responsibilities:

• Respond to inquiries from students, staff, parents, district personnel and general public in a courteous manner to provide information and/or direction regarding school/district programs
• Process documents and materials to register and assign new students and withdraw students
• Add/delete and maintain all student-related data in the district Student Information System (SIS); maintain required district, state, and federal paper documentation
• Maintain accurate student attendance records by collecting, recording, and posting attendance data in the district’s computerized student information system; review and correct daily attendance reports to ensure data integrity and compliance with district reporting requirements.
• Provide required student information to appropriate site, district, or departmental personnel in accordance with established procedures and confidentiality guidelines. (ex: MTSS team, McKinney Vento, Teacher)
• Receive and direct U.S. and district mail, packages, and district-approved community correspondence to the appropriate staff or departments
• Serve as back-up to the school secretary for the district’s employee timekeeping system
• Serve as the school’s main telephone contact, receiving and directing calls from the public; communicate with parents regarding student absences and input attendance information into the student information system, documenting reasons such as appointments, illness, or other excused absences
• Send out messages and announcements to parents and guardians using the district’s notification system
• Maintain accurate student enrollment records by compiling and updating the master roster used to support daily attendance tracking and reporting
• Confer with students and parents/guardians regarding attendance and tardiness
• Maintain accurate electronic student attendance records by recording, verifying, and updating attendance data in the district’s student information system
• Communicate with administrators and the attendance team regarding students with excessive absences; prepare and distribute attendance correspondence and letters as needed
• Assist visitors with check-in procedures through the district’s digital visitor management system
• Maintain records of students out of class for authorized school activities and keep daily check-in and check-out logs for all students entering or leaving campus
• Work cooperatively with school administration and health office staff regarding students who are absent due to long-term medical issues, students sent home sick, or students requiring discipline entry
• Perform a variety of diverse clerical tasks (typing, filing, copying, scheduling, recordkeeping, etc.) for assigned personnel, including assisting with parent tours
• Participate in on-going training to maintain and improve job skills
• Regular and on-time attendance required
• Assist with printing student badges using the district’s digital student ID system
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent
• Minimum one year clerical experience
• Communicate effectively (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality

Preferred Qualifications:

• Experience with district based student database Synergy
• Experience in attendance record keeping preferred; knowledge of school policies helpful

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Ability to perform data-entry tasks efficiently and with minimal errors
• Computer proficiency to include use of basic software applications
• Ability to operate general office equipment
• Ability to utilize district communication platforms; operate scanner and interpret results
• Ability to organize, to prioritize and to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to manage multiple tasks and priorities in a fast-paced environment

Work Environment & Physical Requirements:

• Indoors, in a standard office within a elementary school
• Fast paced, especially during student arrivals, departures, and school events
• Frequent contact with students, parents, teachers, and administrators
• Daily use of computers, office software, fax machines, copiers, and phones
• Mostly seated while working at a desk, but may stand or walk around the office or school
• Occasionally lift and carry office supplies or small packages (typically up to 25 pounds)

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.