Elementary School Admin Assistant to Principal - Full-Time

WARD ELEM; Houston (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Clear Creek ISD is seeking an Administrative Assistant to support the principal at WARD ELEM in Houston. This role requires organization, strong communication, and clerical expertise to ensure efficient school office operations.

Responsibilities include scheduling, correspondence, payroll-related tasks for substitutes, and maintaining records. A High School diploma or GED is required; bilingual abilities are a plus. This is a full-time, on-site position in a dynamic educational environment.

Qualifications

• High School diploma or GED required.
• Strong communication and interpersonal skills are essential.
• Proficient in word processing and maintaining files.
• Excellent organization and time-management abilities.
• Knowledge of basic accounting and math is helpful.
• Ability to maintain confidentiality; bilingual skills preferred.

Responsibilities

• Perform routine office tasks: correspondence, phone duties, scheduling, mail distribution.
• Exercise professional phone etiquette and route messages to staff.
• Present the school in a positive manner to the public and patrons.
• Assist principal, students, teachers, and parents as needed.
• Maintain attendance logs and payroll-related records for substitutes.
• Monitor payroll records for sick leave and vacations; ensure accuracy of time records.
• Handle purchasing duties, manage the school budget and AP for activity funds.
• Keep proper files: inventories, mailing lists, student records, visitor logs, and communications.
• Receive, store, and issue supplies and equipment.
• Sort and deliver mail; schedule meetings and maintain principal's calendar.
• Handle registration and withdrawal of students; ensure deposits where applicable.
• Uphold district policies and safety drills; maintain professional tone in all communications.

Skills

Effective communication

Interpersonal skills

Word processing

File maintenance

Organizational skills

Basic accounting principles

Math skills

Confidentiality

Bilingual

Education

High School diploma or GED

Tools

Microsoft Word

Job description

Clear Creek ISD is seeking an Administrative Assistant to support the principal at WARD ELEM in Houston. This role requires organization, strong communication, and clerical expertise to ensure efficient school office operations.

Responsibilities include scheduling, correspondence, payroll-related tasks for substitutes, and maintaining records. A High School diploma or GED is required; bilingual abilities are a plus. This is a full-time, on-site position in a dynamic educational environment.