Administrative Assistant - Principal - Elementary (2026-27) (Anticipated)

WARD ELEM; Houston (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Clear Creek ISD is seeking an Administrative Assistant to support the principal at WARD ELEM in Houston. This role requires organization, strong communication, and clerical expertise to ensure efficient school office operations.

Responsibilities include scheduling, correspondence, payroll-related tasks for substitutes, and maintaining records. A High School diploma or GED is required; bilingual abilities are a plus. This is a full-time, on-site position in a dynamic educational environment.

Qualifications

• High School diploma or GED required.
• Strong communication and interpersonal skills are essential.
• Proficient in word processing and maintaining files.
• Excellent organization and time-management abilities.
• Knowledge of basic accounting and math is helpful.
• Ability to maintain confidentiality; bilingual skills preferred.

Responsibilities

• Perform routine office tasks: correspondence, phone duties, scheduling, mail distribution.
• Exercise professional phone etiquette and route messages to staff.
• Present the school in a positive manner to the public and patrons.
• Assist principal, students, teachers, and parents as needed.
• Maintain attendance logs and payroll-related records for substitutes.
• Monitor payroll records for sick leave and vacations; ensure accuracy of time records.
• Handle purchasing duties, manage the school budget and AP for activity funds.
• Keep proper files: inventories, mailing lists, student records, visitor logs, and communications.
• Receive, store, and issue supplies and equipment.
• Sort and deliver mail; schedule meetings and maintain principal's calendar.
• Handle registration and withdrawal of students; ensure deposits where applicable.
• Uphold district policies and safety drills; maintain professional tone in all communications.

Skills

Effective communication

Interpersonal skills

Word processing

File maintenance

Organizational skills

Basic accounting principles

Math skills

Confidentiality

Bilingual

Education

High School diploma or GED

Tools

Microsoft Word

Job description

Administrative Assistant - Principal - Elementary (2026-27) (Anticipated)

Clear Creek ISD WARD ELEM - Houston, Texas Open in Google Maps

This job is also posted in Clear Creek ISD

Job Details

Job ID: 5947258
Application Deadline: Posted until filled
Posted: Oct 01, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Primary Purpose

Facilitate the efficient operation of the school administrative office and provide clerical services for the school’s administrative staff. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

High School diploma or GED

Special Knowledge/Skills

Effective communication and interpersonal skills

Proficient word processing and file maintenance skills

Strong organizational skills

Knowledge of basic accounting principles and competent math skills

Ability to maintain strict confidentiality

Bilingual, preferred

Experience

Minimum of 3 years secretarial experience preferably in a public education environment

Major Responsibilities and Duties

• Perform usual office routines and practices associated with a productive office (e.g. correspondence, telephone duties, scheduling, mail distribution, etc.)
• Exercise good telephone etiquette, take reliable messages, and route to appropriate staff.
• Present the positive aspects of the school in all dealings with public and school patrons.
• Assist principal, students, teachers, and parents as needed.
• Maintain a daily teacher attendance log and records for substitute teachers, including report for payroll.
• Monitor personnel time records to include sick leave, vacation, and special requests.
• Perform purchasing duties, maintain school budget, and manage accounts payable for activity funds.
• Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communications.
• Receive, store, and issue supplies and equipment.
• Sort, distribute, or deliver mail and other documents.
• Schedule meetings and appointments and maintain calendar for principal.
• Be responsible for registration and withdrawal of students.
• Check for cash receipts (deposits) from the Food Service Department on a daily basis.
• Uphold and enforce school rules, administrative regulations, and state and local board policy.
• Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
• Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
• Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
• Research district policy, precedent, and current practices prior to taking action.
• Participate as an effective team member who contributes to district, department, and content goals.
• Demonstrates proficient levels of technology applications.
• Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
• Utilize time wisely for effective management of job responsibilities.
• Maintain punctuality in daily work times, appointments, and meetings.
• Meet task completion deadlines established by supervisor.
• Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
• Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
• Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
• Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to perform basic math; ability to maintain emotional control under stress

Physical Demands/Environmental Factors

Repetitive hand motions, prolonged use of computer, work with frequent interruptions

Terms: 210 days

Pay Grade: PARA 5

Position Type: Full-Time

Job Categories:

Instructional Support > Paraprofessional / IA

Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required