Elementary Office Manager (26-27)

DANIEL ES; Northlake (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

Northwest Independent School District is seeking an Elementary Office Manager (0803) at Daniel Elementary School in Northlake, Texas. The role reports to the Campus Principal and involves managing the school office, coordinating clerical staff, and handling scheduling, registrations, and PEIMS reporting.

The position requires confidentiality, strong organizational skills, and 1–3 years of administrative experience in a public education environment.

Qualifications

• Confidentiality must be maintained.
• High school diploma or GED required.
• Proficient keyboarding skills.
• Strong organizational, communication, and interpersonal skills.
• Ability to delegate responsibilities.
• Knowledge of basic accounting principles.
• 1–3 years administrative assistant experience, preferably in public education.
• Ability to follow written instructions.
• Ability to operate a phone system.
• Understanding of school policies and operations.

Responsibilities

• Campus and administrator operations: support principal and assistants; prepare correspondence; maintain forms; manage calendar; plan catering and meetings; organize campus events; process maintenance requests; service calls for equipment.
• Financial operations, HR and Risk Management Liaison: maintain budget; manage POs, requisitions and quotes; monitor cash flow; process time records; submit to central office by deadlines; handle FMLA and new hire processes.
• Campus Registrar: enroll new/returning students and guardians communication; process withdrawals.
• Scheduling and Report Cards: create and maintain master schedule; schedule students; maintain teacher/room info; manage report cards and progress reports.
• PEIMS state reporting: verify data; PEIMS coding in SIS.
• Guardian and Community communication: handling calls and emails; manage Campus Facebook and calendar.
• Records Management: student records requests; TREx usage; records retention liaison.
• All other duties as assigned.

Skills

Confidentiality

High school diploma

Keyboarding skills

Organization

Interpersonal skills

Delegation

Basic accounting

Administrative experience

Written instructions

Phone system

School policies

Education

High school diploma or GED

Tools

TREx

Job description

Elementary Office Manager (26-27)

Northwest Independent School District DANIEL ES - NORTHLAKE, Texas Open in Google Maps

This job is also posted in Northwest Independent School District

Job Details

Job ID: 5938905
Application Deadline: Posted until filled
Posted: Sep 24, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

NORTHWEST INDEPENDENT SCHOOL DISTRICT

Job Title: Elementary Office Manager (0803)

Dept. /Campus: Campus Assigned

Reports to: Campus Principal

Wage/Hour Status: Non-Exempt
Duty Days: 220
Pay Grade: P30
Date Revised: 05/2023

Primary Purpose: Ensure efficient operation of school administrative office, provide clerical services for school’s administrative staff, coordinate and evaluate the performance of clerical staff.

Qualifications:

• Ability to maintain confidentiality
• High school diploma or GED
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Ability to delegate responsibilities
• Knowledge of basic accounting principles
• One to three years administrative assistant experience, preferably in a public education environment
• Ability to follow written instructions
• Ability to operate a phone system
• Understanding of school policies and operations

Major Responsibilities and Duties:

• Campus and administrator operations:
  • Support principal and assistant principals
  • Prepare written correspondence
  • Create, maintain, and process forms
  • Manage principal calendar
  • Plan catering and meeting arrangements
  • Organize campus events
  • Maintenance requests
  • Operational Equipment - make service calls, refill toner, refill paper, print, laminate, etc.
• Financial operations, HR and Risk Management Liaison:
  • Maintain budget
  • Manage and generate purchase orders, requisitions and quotes
  • Manage cash flow
  • Monitor and process personnel time records including leave requests and reports.
  • Compile information and submit to central office according to established deadlines.
  • FMLA, new hire assistance and resignations
• Campus Registrar:
  • Process enrollment of new and returning students, including all guardian communication
  • Process withdrawing students
• Scheduling and Report Cards:
  • Create and maintain master schedule
  • Schedule students
  • Maintain teacher and room information
  • Report Card process
  • Progress Report process
• PEIMS state reporting:
  • Verify accuracy of data reported to TEA for students, staff, and finance
  • PEIMS coding entry in student information system
• Guardian and Community communication:
  • Incoming guardian phone calls and emails
  • Campus Facebook page
  • Campus webpage calendar
• Records Management:
  • Student records request and fulfillment using TREx and out of state methods
  • Records Retention Liaison for campus
• All other duties as assigned.

Supervisory Responsibilities: N/A

Equipment Use:

Computer, printer, copier, and calculator

Working Conditions: May require standing for long periods of time and frequent stooping, standing, stooping, bending, pulling, keyboarding, pushing, overhead reaching, walking, and bending. Maintain emotional control under stress, work with frequent interruptions. Move small stacks of textbooks, media equipment, desks, and other classroom equipment. Occasional district wide travel. Occasional prolonged hours before and after school as well as weekends may be necessary. Must have the ability to lift 25 pounds to waist height.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.

Position Type: Full-Time

Salary: $37,505.60 to $53,944 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

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