Anticipated Elementary Office Manager (Grades:EC-5)

Dallas Independent School District; Dallas, Northern (TX, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

The Dallas Independent School District seeks an Anticipated Elementary Office Manager to support the Principal with communications, calendar coordination, attendance tracking, and budget management across EC-5 grade levels.

Responsibilities include managing staff schedules, district bulletins, events, and training, while ensuring compliance with district policies and expenditures. Regular attendance on campus is required.

Qualifications

• High School Diploma or equivalent required.
• Associate's Degree in business or related area preferred.
• Three years of related clerical/secretarial experience required.
• Knowledge of district operations and policies.
• Proficient MS Office and Windows.

Responsibilities

• Perform secretarial functions for the Principal including communications for Principal's approval and signature.
• Coordinate and maintain Principal and school-wide calendars.
• Coordinate district-level information for the principal including weekly bulletins, events, training, meetings, and deadlines.
• Coordinate schedules and work assignments for Principal's clerk and all other office staff.
• Attend all required administrative meetings and trainings.
• Maintain adequate office supplies and materials in advance of need.
• Serve as point of contact for staff, substitutes, students, parents, and community with regards to general campus operations.
• Use attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.
• Manage supplemental pay activity requests including creation of codes, review reports, and reconcile timecards, ensuring documentation is submitted and maintained.
• Ensure all supplemental pay policies and procedures are followed by all campus staff.
• Use Budget Manager Reports to monitor and adjust line item accounts.
• Maintain budgets to ensure adequate funding and alignment to Campus Action Plan.
• Manage requisitions and reconciliation process including generation of requisitions, verification of funding, supporting documents, receipt of materials/services, and monitoring of payments.
• Maintain all documents related to expenditures of grants and Activity Funds including materials, contracts and events, field trips, and personnel utilization.
• Perform responsibilities related to maintenance/reconciliation of Activity funds including receipts, bank deposits, and daily pickups.
• All other duties as assigned by the Principal.
• Regular and punctual attendance at the worksite is required for this position

Skills

Computer skills

Flexibility

Continuous learning

Education

High School Diploma or equivalent

Associate's Degree in business related area

Tools

Windows

Microsoft Office

Job description

Job Description - Anticipated Elementary Office Manager (Grades:EC-5) (RTP20260921-005)

Job Description

Anticipated Elementary Office Manager (Grades:EC-5) - ( RTP20260921-005 )

Description

Job Description

• Perform secretarial functions for the Principal including generation of communications for Principal's approval and signature.
• Coordinate and maintain Principal and school-wide calendars.
• Coordinate district-level information for the principal to include, but not limited to weekly bulletins, events, training, meetings, and deadlines.
• Coordinate schedules and work assignments for Principal's clerk and all other office helpers.
• Attend all required administrative meetings and trainings.
• Maintain adequate office supplies and materials in advance of need.
• Serve as point of contact for staff, substitutes, students, parents, and community with regards to general campus operations.
• Effectively utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.
• Manage supplemental pay activity requests including creation of supplemental pay activity codes, review supplemental pay reports, and reconcile timecards, ensure all required supplemental documentation is submitted and properly maintained.
• Ensure all supplemental pay policies and procedures are followed by all campus staff.
• Effectively use Budget Manager Reports to monitor and adjust line item accounts.
• Maintain budgets to ensure adequate funding and alignment to Campus Action Plan.
• Manage requisitions and reconciliation process to include but not limited to generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments.
• Maintain all documents related to expenditures of grants and Activity Funds including materials, contracts and events, field trips, and personnel utilization.
• Perform responsibilities related to maintenance/reconciliation of Activity funds including entering receipts, balancing bank statements, counting money and preparing bank deposits for daily pick up.
• All other duties as assigned by the Principal.
• Regular and punctual attendance at the worksite is required for this position

WORK ENVIRONMENT:
The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment /alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.

Qualifications

• High School Diploma and three years of related clerical and/or secretarial experience or Associate's Degree in business related area
  
• Demonstrated knowledge of district organization, operations, and administrative policies.
• Demonstrated computer skills with Windows and Microsoft Office applications.
• Demonstrated flexibility to cope with the challenges of a rapidly changing world
• Demonstrated willingness to remain current with the latest developments in the profession