Elementary Building Secretary

The Illinois Association of School Administrators; Skokie, Northern (IL, KY); Hybrid; USD 34,000 - 51,000; Full time

Job summary

The Illinois Association of School Administrators is seeking a proactive school office professional to serve as a welcoming point of contact for students, staff, families and visitors. The role includes coordinating calendars, processing student records securely, and arranging appointments to support daily operations.

The position also involves assisting with report card distribution, managing inventory, and coordinating school events under the direction of the Principal.

Qualifications

• High School Diploma is required.
• School office experience preferred.
• Strong organizational, communication, and customer service skills.

Responsibilities

• Provide a welcoming and helpful point of contact for students, staff, families, and visitors.
• Monitor visitor access and support building safety procedures.
• Maintain the school master calendar.
• Assist in the coordination of report cards, midterms, and/or honor roll distribution.
• Arrange and schedule appointments.
• Manage student and staff records in accordance with confidentiality requirements.
• Coordinate pre- and post–school year preparation.
• Manage inventory and distribute office supplies.
• Process new and transferring students.
• Obtain coverage for last-minute teacher absences.
• Assist in planning and operation of school functions.
• Perform other duties as assigned by the Principal.
• Communicate effectively with internal and external stakeholders via phone, email, and in person.
• Utilize district-approved systems and software to maintain accurate records and documentation.
• Support efficient daily operations of the school office.
• Respond to student, staff, and parent/guardian concerns and work collaboratively to ensure needs are met.
• Promote a welcoming, inclusive, and respectful school environment.
• Participate in meetings as assigned by the Principal or Assistant Principal.
• Perform all other duties as assigned

Skills

Organizational skills

Communication skills

Customer service skills

Education

High School Diploma

Tools

District-approved systems

Job description

• Provide a welcoming and helpful point of contact for students, staff, families, and visitors
• Monitor visitor access and support building safety procedures
• Maintain the school master calendar
• Assist in the coordination of report card, midterm, and/or honor roll distribution
• Arrange and schedule appointments
• Manage student and staff records in accordance with confidentiality requirements
• Coordinate pre- and post–school year preparation
• Manage inventory and distribute office supplies
• Process new and transferring students
• Obtain coverage for last-minute teacher absences
• Assist in planning and operation of school functions
• Perform other duties as assigned by the Principal

Other Responsibilities:

• Communicate effectively with internal and external stakeholders via phone, email, and in person
• Utilize district-approved systems and software to maintain accurate records and documentation
• Support efficient daily operations of the school office

Additional Duties:

• Respond to student, staff, and parent/guardian concerns and work collaboratively to ensure needs are met
• Promote a welcoming, inclusive, and respectful school environment
• Participate in meetings as assigned by the Principal or Assistant Principal
• Perform all other duties as assigned

Qualifications

• High School Diploma required
• School office experience preferred
• Strong organizational, communication, and customer service skills

Salary/Benefits

• Work Year: 215 working days, plus nine paid holidays
• Salary: O-4, $25.32 - $37.39 hourly (2026-2027)

Link to District/Third Party Online Application Web Page