Electronic Security Programs Coordinator

I2G Systems; Abilene (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

i2G Systems is seeking an Operations Coordinator to support the Field Operations Manager and Project Managers across regional offices, coordinating project activities from award to completion. The role emphasizes scheduling, task tracking, and ensuring timely PM reports to leadership.

You will audit processes in SharePoint and SimPro when possible, help with resource planning and daily administrative duties, and drive projects toward on-time delivery while maintaining accurate records and clear

Qualifications

• Skills/experience using Microsoft Office applications including Outlook, Word, Excel.
• Creative and resourceful in obtaining solutions to uncommon applications.
• Ability to effectively work independently and in a team atmosphere.
• Strong organization skills, time management, and attention to detail.
• Proficient verbal and written communications skills. Ability to manage multiple priorities.
• Customer focus and a strong commitment to client satisfaction.

Responsibilities

• Support BMO quote generation/site survey/sub pricing.
• Support BMO quote review.
• Verify pending projects are ready for project kickoff meetings.
• Engage resources for kickoff meetings.
• Schedule internal kickoff with PM, Ops, Engineering, Sales and assist in ensuring tasks are assigned and input into tracking software update project notes with critical items from kickoff checklist.
• Engage with PM to coordinate post award site survey (as needed).
• Drive engineering, PM, Purchaser, and others assigned task to completion. Escalate past due items to Operations management.
• Assist with ODC items such as rentals.
• Validate material completion or partial receipt for early mobilization.
• Assist PM to coordinate mobilizations (work with site, subcontractor, ODC provider, etc.)
• Confirm readiness of all resources 1 week prior to mobilization
• Hand over all task tracking etc. to PM upon mobilization.
• Assist PM with customer kickoff.
• Support change order process as needed from PM (coordinate and drive engineering, subs, etc.)
• Check on deliverables that PM is responsible for providing. Drive them to completion.
• Confirm labor is properly being assigned to jobs (audit function)
• Remind PMs of billing milestones as well as monthly billing updates
• Drive project closeout tasks (Ensure PM are closing out the project and they are documenting the project closeout)
• Ensure that final billing is complete and encompasses all change orders etc.
• Compile lesson learned from all PMs and assist Operations prepare response.
• Provides support to Business Development, Sales, and other departments, as needed, with guidance from Operations management.
• Other needs as required by the company.

Skills

MS Office suite

Creative problem solving

Independent and collaborative

Strong organization

Verbal and written communication

Multi-priority management

Customer focus

Tools

SharePoint

SimPro

Job description

i2G Systems is seeking an Operations Coordinator to support the Field Operations Manager and Project Managers across regional offices, coordinating project activities from award to completion. The role emphasizes scheduling, task tracking, and ensuring timely PM reports to leadership.

You will audit processes in SharePoint and SimPro when possible, help with resource planning and daily administrative duties, and drive projects toward on-time delivery while maintaining accurate records and clear