Electronic Billing Assistant

Cooley LLP; Santa Monica (CA); On-site; USD 57,000 - 72,000; Full time

Job summary

A leading law firm seeks an Electronic Billing Assistant to join their Accounting team. The successful candidate will be responsible for providing administrative support and electronic billing functions, including uploading invoices, client mapping, and ensuring accuracy in billing processes. Applicants should possess strong Excel skills, attention to detail, and a collaborative spirit. A Bachelor’s degree and prior experience in a law firm are preferred.

Benefits

Medical, dental, and vision benefits

Flexible spending accounts

Paid time off

Parental leave

Life insurance and AD&D

Long-term care and backup care

Fertility benefits

Qualifications

• Proficiency in Microsoft Office suite and strong Excel skills are necessary.
• Previous experience in billing and/or accounting is preferred.
• Ability to work under tight deadlines and maintain professionalism.

Responsibilities

• Upload invoices and electronically file notification emails.
• Map clients to synchronize records and assist with data entry.
• Follow up on billing guideline approvals from the Office of General Counsel.

Skills

Proficiency in Microsoft Office

Strong Excel skills

Attention to detail

Effective collaboration

Excellent communication skills

Education

Bachelor's degree

Tools

3E

iManage

ChromeRiver

Job description

Electronic Billing Assistant

Cooley is seeking an Electronic Billing Assistant to join the Accounting team.

Position summary: Under the direction of the Electronic Billing Manager, the Electronic Billing Assistant is responsible for providing routine administrative and basic electronic billing support to the Electronic Billing Specialists and department. Specific duties include, but are not limited to:

• Uploading invoices
• Mapping clients: when clients opt to receive their monthly invoices via an electronic billing portal, this role will match internal client numbers (using firm’s 3E system) to external client reference numbers to ensure records are synchronized
• Electronically filing notification emails (invoice status updates such as paid or approved)
• Creating new e-billing accounts for Client Account Specialists and Collections Specialists
• Assisting with project work, data entry, and system updates
• Submitting e-billing vendor invoices to Accounts Payable via ChromeRiver
• Following up on emails regarding matter IDs, timekeeper rate approvals, and billing guideline approvals from the Office of General Counsel/BIC
• Performing other duties as assigned or required

Skills and experience:

Required:

• Proficiency in Microsoft Office suite, iManage, and other firm applications after orientation
• Strong Excel skills
• Availability to work overtime as needed

Preferred:

• Bachelor's degree
• Prior experience in billing and/or accounting
• Experience in a law firm setting
• Basic knowledge of accounting concepts
• Previous experience with 3E and electronic billing
• Typing speed of 10 keys by touch

Competencies:

• Quick learner
• Attention to detail, accuracy, initiative, and strong math skills
• Ability to maintain professional relationships with attorneys and clients
• Professional demeanor
• Excellent organizational, verbal, listening, and written communication skills
• Ability to work under tight deadlines
• Effective collaboration with co-workers and vendors

Cooley offers a competitive compensation and benefits package and is committed to fair employment practices. EOE.

The hourly pay range for this position, based on a 37.5-hour workweek, is $29.25 - $36.50, equating to an annual salary of approximately $57,037.50 - $71,175. Final offers depend on geographic location, experience, and skills.

Benefits include medical, dental, vision, flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care, backup care, parental leave, fertility benefits, and paid time off. New employees will receive a detailed benefits orientation.