Electronic Billing Assistant

Cooley LLP; Los Angeles (CA); On-site; USD 57,000 - 72,000; Full time

Job summary

A leading law firm seeks an Electronic Billing Assistant to support the Accounting team. This role involves administrative tasks such as uploading invoices, mapping clients for electronic billing, and maintaining professional relations. Candidates should have strong Excel skills and preferably a Bachelor's degree in a related field.

Benefits

Medical benefits

Dental benefits

Vision benefits

Flexible spending accounts

Commuter benefits

Parental leave

Paid time off

Qualifications

• Strong Excel skills essential.
• Experience in billing or accounting preferred.
• Ability to work overtime as required.

Responsibilities

• Uploading invoices and mapping clients for electronic billing.
• Assisting with project tasks and system updates.
• Filing notifications regarding invoice status.

Skills

Proficiency in Microsoft Office

Strong Excel skills

Ability to meet tight deadlines

Education

Bachelor's degree

Tools

iManage

3E

Job description

Electronic Billing Assistant

Cooley is seeking an Electronic Billing Assistant to join the Accounting team.

Position summary: Under the direction of the Electronic Billing Manager, the Electronic Billing Assistant provides routine administrative and basic electronic billing support to the Electronic Billing Specialists and department. Specific duties include, but are not limited to:

• Uploading invoices
• Mapping clients, especially when clients opt for electronic billing portals, to ensure records are synchronized by matching internal client numbers with external client reference numbers
• Electronically filing notification emails regarding invoice status (paid, approved)
• Creating new ebilling accounts for Client Account Specialists and Collections Specialists
• Assisting with project tasks, data entry, and system updates
• Submitting vendor invoices for ebilling to AP via ChromeRiver
• Following up on emails related to matter IDs, timekeeper rate approvals, and billing guideline approvals from the Office of General Counsel/BIC
• Performing other duties as assigned

Skills and experience:

Required:

• Proficiency in Microsoft Office, iManage, and other firm applications after orientation
• Strong Excel skills
• Availability to work overtime as needed

Preferred:

• Bachelor's degree
• Prior billing or accounting experience
• Experience in a law firm setting
• Knowledge of accounting concepts
• Experience with 3E and electronic billing
• 10-key by touch

Competencies:

• Quick learner
• Accuracy, initiative, math skills, and follow-through
• Ability to maintain professional attorney and client relations
• Professional demeanor
• Excellent organizational, verbal, listening, and written communication skills

• Ability to meet tight deadlines
• Effective collaboration with coworkers and vendors

Cooley offers competitive compensation, excellent benefits, and is committed to fair employment practices. EOE.

The hourly pay range is $29.25 - $36.50 for a 37.5-hour workweek, equating to $57,037.50 - $71,175 annually, with final offer dependent on location, experience, and skills.

Benefits include medical, dental, vision, flexible spending accounts, commuter benefits, life insurance, AD&D, long-term care, backup care, parental leave, fertility benefits, and paid time off. New employees will attend a detailed benefits orientation.