Project Coordinator

PPC Partners Inc.; Town of Wrightstown (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

PPC Partners Inc. in Wisconsin is seeking a Project Coordinator to serve as the central communication point among Project Managers, Field Technicians, and Superintendents.

The role ensures all phases of electrical construction projects are executed efficiently, accurately, and in line with company standards. Responsibilities include coordinating permits and site needs, tracking activity and materials, assisting with submittals and manuals, and supporting estimating and close-out tasks.

Qualifications

• Bachelor's degree in construction management, engineering or related field.
• Prior experience in contracting, engineering, or construction management preferred.
• Proficiency with Microsoft Office Suite and basic project documentation.

Responsibilities

• Coordinate printing plans, specifications, and addenda for estimating and active jobs.
• Coordinate permits, inspections, and site-related needs (digger's hotline, etc.).
• Track job activity including materials, resources, equipment and timelines.
• Prepare material purchases data, submittals, and operation manuals for PMs.
• Assist with close out documents, presentations, and billing processes.
• Support estimating tasks such as takeoffs and bid package preparation.

Skills

Microsoft Office

Communication

Interpersonal skills

Confidential information handling

Multitasking

Education

Bachelor's Degree in Construction Management/Sciences, Engineering, or related

Job description

Acting as a central point of communication between Project Managers, Field Technicians, and Superintendents, this role ensures all phases of electrical construction projects are executed efficiently, accurately, and in alignment with company standards. Other responsibilities include facilitating communication, coordinating resources, reviewing plans and schedules, project invoicing and assisting with all aspects of project execution.

At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart - Focus on the Needs of Others, Wisdom - Insightful, Integrity - Honesty and Trustworthy, Courage - Decisive and Confident in Others, Humility - Modest and Respectful, Passion - Unfailing Dedication

Project Coordination

• Assist with obtaining printing plans, specifications, and addendums for estimating and active jobs
• Coordinate permits, inspections, digger's hotline tickets, and other site-related needs
• Track job activity including materials, resources, equipment, and timelines
• Compile needed information for material purchases, submittals, and operation & maintenance manuals as requested by Project Managers
• Assist with close out documents and presentations
• Support estimating tasks such as takeoffs and bid package preparation

Essential Duties and Responsibilities

• Assist with obtaining printing plans, specifications, and addendums for estimating and active jobs
• Coordinate permits, inspections, digger's hotline tickets, and other site-related needs
• Track job activity including materials, resources, equipment, and timelines
• Compile needed information for material purchases, submittals, and operation & maintenance manuals as requested by Project Managers
• Assist with close out documents and presentations
• Support estimating tasks such as takeoffs and bid package preparation

Administration & Support

• Assist with general office operations
• Type letters, reports, proposals, memos, and other documentation
• Maintain organized documentation of active and archived projects
• Maintain required records, filing systems, and routine reporting schedules

Customer & Vendor Relations

• Communicate bid invitations, deadlines, and updates to clients and internal teams
• Request vendor quotes and issue purchase orders as needed
• Maintain detailed customer notes
• Deliver consistent, high-quality service to customers, field personnel, and vendors
• Help ensure effective conflict management and professional communication
• Prepare and process billing, change orders, and final invoices
• Process insurance certificates, contracts, and claims per project and customer requirements
• Track expenses and support cost monitoring and savings initiatives

Safety/Hazard Recognition & Elimination

• Pre-plan and identify the methods to eliminate hazards daily by work task.
• Execute skill in observing habits and hazards of others and bringing it to their attention.
• Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Qualifications And Requirements

• Bachelor's Degree in Construction Management/Sciences, Engineering (Electrical, Mechanical, Building Science, etc.), or related
• Prior experience in contracting, engineering, construction management, or a related field preferred

Experience, Skill And Abilities

• Positive safety attitude and personal integrity - both are non-negotiable
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Strong interpersonal skills; ability to interact with all levels of the company and customers
• Capable of maintaining important information confidential
• Ability to accurately multi-task in a fast-paced environment

Physical Requirements

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.