Electrical Project Coordinator - Billing & Onsite Support

Dynalectric Company; Mesa (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health & Welfare (medical, dental &amp

401(k)

401(k) match

Paid time off

Paid holidays

Flexible spending accounts

Healthcare spending accounts

Life insurance

Disability insurance

Job summary

Dynalectric Arizona is seeking a Project Coordinator in Mesa, AZ to assist Project Managers and electricians on site, track job costs, enter billing, and prepare submittals and O&M manuals.

The role focuses on billing, project support, and administrative duties, requiring 3-5 years in billing or PM support, strong Excel, and familiarity with Accubid and Vista.

Office-based with standard hours, occasional overtime near deadlines, comprehensive benefits.

Qualifications

• 3-5 years’ experience in billing or Project Management support.
• General knowledge of accounting and billing practices.
• Ability to multitask in a fast-paced work environment.
• Intermediate to advanced MS Office, especially Excel.
• Familiarity with Accubid and Vista a plus.
• Experience creating spreadsheets for job tracking/costing.

Responsibilities

• Billings: time/material estimates (Accubid entry, create invoice)
• Process all department PM billings (lien releases, schedule of values, create invoices, send to customers)
• A/R collections (when past due or beyond contractual terms)
• Issuing/tracking work orders; Job set-up in Vista for billing purposes; Open/close status; coordinate with electrician on job completion; archive completed jobs
• Manage permits (open/close log, gather information needed)
• Answer phone calls and email inquiries from external customers; internal inquiries
• Maintain detailed project records (files/maintains per job; contract modifications; invoices)
• Cost reports: assist project management with reports; document control
• Process department timecards: ensure accuracy, coding, approvals; deliver to Payroll
• Other duties: calendar, meeting minutes, logistics, general admin, expense reports, check requests

Skills

Billing

Project Management support

MS Excel

Accubid

Vista

Customer service

Education

HS Diploma/GED

Some college

Tools

Accubid

Vista

Excel

Job description

Dynalectric Arizona is seeking a Project Coordinator in Mesa, AZ to assist Project Managers and electricians on site, track job costs, enter billing, and prepare submittals and O&M manuals.

The role focuses on billing, project support, and administrative duties, requiring 3-5 years in billing or PM support, strong Excel, and familiarity with Accubid and Vista.

Office-based with standard hours, occasional overtime near deadlines, comprehensive benefits.