Project Coordinator

Dynalectric Company; Mesa (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health & Welfare (medical, dental &amp

401(k)

401(k) match

Paid time off

Paid holidays

Flexible spending accounts

Healthcare spending accounts

Life insurance

Disability insurance

Job summary

Dynalectric Arizona is seeking a Project Coordinator in Mesa, AZ to assist Project Managers and electricians on site, track job costs, enter billing, and prepare submittals and O&M manuals.

The role focuses on billing, project support, and administrative duties, requiring 3-5 years in billing or PM support, strong Excel, and familiarity with Accubid and Vista.

Office-based with standard hours, occasional overtime near deadlines, comprehensive benefits.

Qualifications

• 3-5 years’ experience in billing or Project Management support.
• General knowledge of accounting and billing practices.
• Ability to multitask in a fast-paced work environment.
• Intermediate to advanced MS Office, especially Excel.
• Familiarity with Accubid and Vista a plus.
• Experience creating spreadsheets for job tracking/costing.

Responsibilities

• Billings: time/material estimates (Accubid entry, create invoice)
• Process all department PM billings (lien releases, schedule of values, create invoices, send to customers)
• A/R collections (when past due or beyond contractual terms)
• Issuing/tracking work orders; Job set-up in Vista for billing purposes; Open/close status; coordinate with electrician on job completion; archive completed jobs
• Manage permits (open/close log, gather information needed)
• Answer phone calls and email inquiries from external customers; internal inquiries
• Maintain detailed project records (files/maintains per job; contract modifications; invoices)
• Cost reports: assist project management with reports; document control
• Process department timecards: ensure accuracy, coding, approvals; deliver to Payroll
• Other duties: calendar, meeting minutes, logistics, general admin, expense reports, check requests

Skills

Billing

Project Management support

MS Excel

Accubid

Vista

Customer service

Education

HS Diploma/GED

Some college

Tools

Accubid

Vista

Excel

Job description

About Us

Dynalectric Arizona offers a comprehensive range of electrical solutions. Our expertise spans planning, construction, installation, and integration of some of the most advanced electrical, controls, and telecommunications systems.

Job Summary

Offering multidisciplinary electrical solutions under one roof, we have helped plan, construct, install, and integrate some of the most advanced electrical, controls, and telecommunications systems. We are looking for talented, motivated electrical and construction professionals to join our team.

For more information, please visit https://dyna-az.com

Job Title: Project Coordinator - Mesa, AZ

The Project Coordinator (PC) will assist and support Project Managers and electricians on site. Track job cost, process and enter billing, produce submittals, O&M manuals or other job close out documentation for projects.

Essential Duties & Responsibilities

Billings

• Time/material estimates (Accubid entry, create invoice)
• Process all department PM billings (lien releases, schedule of values, create invoices, send to customers)
• A/R collections (when past due or beyond contractual terms)

Issuing/tracking work orders

• Job set-up in Vista for billing purposes
• Open/close status (dispatch to electrician, conduct final Q/A check, coordinate with electrician on job completion, archive completed jobs)
• Manage permits (open/close log, coordinate with PM/electrician to gather information needed to complete process)

External/internal customer service responsibilities

• Answer phone calls and email inquiries from external customers (from existing or potential customers; service/billing questions, directs customers to alternative resources for services Dynalectric does not provide)
• Answer phone calls and email inquiries from internal customers (general field/PM/staff support inquiries)

Maintain detail project records

• O.’s (files/maintains per job using A/P processes)
• Contract modifications (track contract modifications for the life of each project)
• Invoices (file within appropriate job folder)

Cost reports

• Assist project management team with reports as needed
• Assist project team with document control and coordination

Process department timecards

• Ensure accuracy (name, state, employee id number, miscellaneous reimbursements)
• Coding (job number, phase/cost codes)
• Manage approval process (written sign-off from PM’s)
• Deliver to Payroll

Other duties

• Department vacation coordination calendar (maintains field and office request in Excel calendar, post in lobby)
• Meeting minutes (send to DHDM for review/distribution and archived in service/special projects division folder)
• Assist with department meetings/event logistics (work with Marketing/Office Coordinator to schedule event locations & time, invites SSP staff/crew via Lotus Notes)
• General Admin support as needed (printing, scanning, copying, etc.)
• Expense Reports
• Check requests (permit process and other miscellaneous check request)

Qualifications

• HS Diploma/GED required, some college preferred.
• 3-5 years’ experience in billing or Project Management support.
• General knowledge of accounting and billing practices.
• Ability to multitask in a fast-paced work environment.
• Intermediate to advanced knowledge of MS office – especially Excel.
• Familiarity with Accubid and Vista a plus.
• Experience creating spreadsheets for job tracking/costing.
• Ability to work effectively independently or in a team environment.
• Excellent/proven customer service skills.
• Effective written and verbal communication skills.
• Ability to provide support to Department and Project Managers in all areas needed on a daily basis.

#dynaz

Physical Demands

The physical demands described here are representative of those that must be met by a Project Coordinator to successfully perform the essential functions of this job.

The PC is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

Office-based. Typical business hours Monday – Friday, but when deadlines approach, they may be required to work some overtime.

Benefits

• Health & Welfare (medical, dental & vision)
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Healthcare spending accounts
• Life insurance
• Disability insurance

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affinitive Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.