Electrical Administrative Assistant

R.w.-Merce; Portage (MI); On-site; USD 38,000 - 58,000; Full time

Job summary

R.W. Mercer Co. is a family-owned construction and service company with multiple Michigan locations.

We seek an Administrative Assistant to support General Contracting, Petroleum, and Electrical Contracting teams. Strong customer service, communication, and organization are essential. The ideal candidate will have 3+ years of administrative experience, a high school diploma or GED, and proficiency in Microsoft Word, Excel, and Outlook.

Qualifications

• 3+ years of administrative experience.
• High School Diploma or GED.
• 18 years or older and reliable for office duties.
• Strong customer service, communication, attention to detail.

Responsibilities

• Provide clerical support for contracts, invoicing, sales support, work orders, billing, closing of jobs, and other assigned.
• Answer incoming calls in a congenial manner; provide information as appropriate and initiates correspondence in response to requests for information.
• Prepare, submit, and track electrical permits, coordinate inspections, and maintain safety or code-compliance documentation.
• Administrative support for all departments within branch office – General Contracting, Petroleum and Electrical.
• Support/back up other administrative positions as needed

Skills

Communication skills

Organizational skills

Microsoft Office

Teamwork

Self-motivated

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Outlook

Job description

R.W. Mercer Co. is a family-owned construction and service company headquartered in Jackson, Michigan with seven locations – six in Michigan and one in Indiana. The company operates in three distinct areas of construction: petroleum contracting and service, general contracting, and electrical. In each area, R.W. Mercer provides a turn-key approach that includes planning, design, construction, and installation as well as service, monitoring, and maintenance.

An Administrative Assistant at R.W. Mercer provides support to General Contracting, Petroleum, and Electrical Contracting. We are excited to train an organized, driven individual that has prior office experience to take on the administrative tasks necessary to support our team.

JOB SUMMARY:

To support and work with all levels of associates throughout the company as well as outside vendors in efforts to secure successful completion of all department activities. The ideal Administrative Assistant will possess excellent customer service skills, strong communication skills, attention to detail and accuracy, collaboration and teamwork and the ability to manage and complete numerous projects and assignment.

ESSENTIAL FUNCTIONS:

• Provide clerical support for contracts, invoicing, sales support, work orders, billing, closing of jobs, and other assigned.
• Answer incoming calls in a congenial manner; provide information as appropriate and initiates correspondence in response to requests for information.
• Prepare, submit, and track electrical permits, coordinate inspections, and maintain safety or code-compliance documentation.
• Administrative support for all departments within branch office – General Contracting, Petroleum and Electrical.
• Support/back up other administrative positions as needed

ADDITIONAL RESPONSIBILITIES:

• Meet department standards regarding job knowledge, quality, efficiency, initiative, teamwork, customer service and overall performance
• Assist with records and workflow of all departments
• Prepare correspondence and other documents
• Report, summarize, track information and data, and follow up as required
• Prepares analyses of requested information or data, and makes recommendations as appropriate
• Create and maintain a filing system that facilitates the efficient and timely retrieval of documents
• Other various clerical duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Verbal and written communication skills and ability to communicate with customers and team members
• Strong organizational skills
• Perform well under pressure and meet constant deadlines
• Willing to help others and collaborate on assigned tasks
• Self-motivated, self-starter who completes tasks in an efficient and accurate manner.
• Proficient in Microsoft Word, Excel, Outlook, and other Microsoft-based program

JOB QUALIFICATIONS

• Must be 18 years old or older
• High School Diploma, GED, or equivalency
• 3+ years of administrative experience

PHYSICAL DEMANDS

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Working conditions are normal for an office environment.May be required to work extended hours as necessary.

Physical

Primary functions require sufficient physical ability and mobility to work in a construction environment; walk, stand, and sit for prolonged periods of time; frequently stoop, bend, kneel, crouch, crawl, climb, reach, and twist; push, pull, lift, and/or carry moderate to heavy amounts of weights; operate assigned equipment and vehicles; and to verbally communicate to exchange information. Digging and working in trenches. Working in confined spaces, from heights, and hot/cold weather conditions.

Vision / Hearing

See in the normal vision range with or without correction. Hear in the normal range with or without correction.

Accessibility

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Phone: [phone]

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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