Billing Coordinator

RW Mercer Co.; Jackson (MI); On-site; USD 40,000 - 60,000; Full time

Job summary

A family-owned construction company is seeking a Billing Coordinator in Jackson, Michigan. Responsibilities include processing invoices, managing Purchase Orders, and supporting billing teams. Ideal candidates will have 2-5 years of billing experience and proficiency in Microsoft Word and Excel. This role involves strong communication and organizational skills, ensuring accuracy and confidentiality in financial documentation. The company promotes a supportive work environment with opportunities for growth.

Qualifications

• Minimum 2-5 years’ billing experience needed.
• Associate degree is preferred.
• AIA Billing experience is preferred.

Responsibilities

• Opening and closing jobs using internal software.
• Processing Purchase Orders, Work Orders, and Change Orders.
• Creating and sending accurate invoices.
• Coordinating Certificates of Insurance as needed.
• Resolving billing errors and discrepancies.

Skills

Excellent verbal and written communication skills

Strong organizational skills

Ability to multi-task

Proficient in Microsoft Word

Basic math and calculation skills

Understanding of sales and use tax

Education

Associate degree

Billing experience

AIA Billing experience

Tools

Microsoft Excel

Microsoft Outlook

DocuSign

Job description

R.W. Mercer Co. is a family-owned construction and service company headquartered in Jackson, Michigan with seven locations – six in Michigan and one in Indiana. The company operates in three distinct areas of construction: petroleum contracting and service, general contracting, and electrical. In each area, R.W. Mercer provides a turn-key approach that includes planning, design, construction, and installation as well as service, monitoring, and maintenance.

The Billing Coordinator is responsible for providing clerical support to our Petroleum, General Contracting, and Electrical Teams.

ESSENTIAL FUNCTIONS

• Opening and closing jobs using internal software and systems.
• Processing Purchase Orders, Work Orders and Change Orders.
• Creating and sending accurate and timely invoices.
• Coordinating Certificates of Insurance as needed.
• Managing Certified Payroll Reports as needed.
• Preparing and recording Notice of Commencement as needed.
• Resolve billing errors and discrepancies.
• Assisting vendors and sub-contractors with all inquiries and questions.
• Assist Accounts Payable with coding and processing of payables.
• Perform any necessary administrative duties such as month-end reporting and filing.
• Work with other members of the billing and accounting staff, such as Accounts Payables and Accounts Receivables.

ADDITIONAL RESPONSIBILITIES

• Prepares professional correspondence and documents as required.
• Typing emails, letters, reports, and general correspondence.
• Create and maintain a filing system that facilitates efficient and timely retrieval of documents.
• Maintain reports and tracking, as necessary.
• Maintain strict confidentiality as required.
• Other duties as assigned.

KNOWLEDGE / SKILLS / ABILITIES

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to multi-task and work well under pressure, meeting monthly deadlines.
• Proficient in Microsoft Word, Excel, Outlook, and DocuSign.
• Must have basic math and calculation skills.
• Must have an understanding of taxes – sales and use tax.

JOB QUALIFICATIONS

• Minimum 2-5 years’ billing experience.
• An associate degree is preferred.
• AIA Billing experience is preferred.

PHYSICAL DEMANDS

The conditions herein are representative of those that must be met by an employee to successfully perform essential functions of this job.

Primary functions require maintaining a professional appearance and providing a positive company image to the public. Must be able to walk, stand, and sit for prolonged periods of time; stoop, bend, kneel, crouch, crawl, climb, reach and twist; push, pull, lift, and/or carry light to moderate amounts of weight; and to verbally communicate to exchange information.

See in the normal visual range with or without correction. Hear in the normal audio range with or without correction.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at 517-787-2960 or [e-mail].

Equal Opportunity Employer, including disabled and veterans.

To view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic – Chinese.

To view the Pay Transparency Policy Statement, please click the link: English.