Electoral Services & Elections Data Specialist (Hybrid)

Babergh and Mid Suffolk District Councils; United States; Hybrid; USD 34,000 - 42,000; Full time

Benefits offered by this job

26 days leave entitlement

Local Government Pension Scheme

Wellbeing support

Private healthcare options

EV salary sacrifice scheme

Volunteer days

Flexible and hybrid working

Learning and development opportunities

Job summary

Babergh and Mid Suffolk District Councils are seeking an Electoral Services Officer to support electoral registration, annual canvass activities, and administration of elections and referendums across two councils.

The role involves working in a small, professional team, handling data analysis, reporting, and governance tasks while ensuring compliance with legislation and deadlines. A hybrid working pattern is offered, with opportunities to develop Power BI and BI reporting capabilities.

Qualifications

• NVQ Level 3, A‑Level qualification or equivalent knowledge gained through experience.
• Knowledge of electoral law and/or electoral processes.
• Strong organisational skills and excellent attention to detail.
• Ability to analyse information and develop practical solutions to problems.
• Strong written and verbal communication skills with the ability to work with a wide range of audiences.
• Good knowledge of Microsoft 365 applications, particularly Excel, Word, Outlook and SharePoint, with an interest in developing skills in Power BI and Power Automate.
• Experience of producing reports and working with data.
• Ability to work independently, use initiative and manage competing priorities, demonstrating strong problem-solving skills and the confidence to seek out information and solutions when faced with unfamiliar challenges.
• Flexible and collaborative approach, with a willingness to learn new skills and availability for unsociable and extended hours within timetabled election periods.

Responsibilities

• Coordinate and deliver a range of electoral services.
• Process applications and correspondence relating to electoral registration, absent voting, voter ID and related matters.
• Maintain records, databases, SharePoint sites and document management systems with accuracy and security.
• Analyse data, maintain spreadsheets and produce reports for performance monitoring.
• Assist with preparation and delivery of local and national elections, referendums and polls.
• Support financial administration including budget monitoring, orders and invoice processing.
• Assist governance and compliance activities including FOI, DP, Equality Impact Assessments and complaints management.
• Collaborate with colleagues, partner organisations, suppliers and external agencies to improve service delivery.

Skills

Analytical skills

Organisational skills

Communication skills

Microsoft 365

Power BI interest

Data reporting

Problem solving

Team collaboration

Education

NVQ Level 3 / A‑Level or equivalent

Tools

Excel

SharePoint

Outlook

Power BI

Job description

Babergh and Mid Suffolk District Councils are seeking an Electoral Services Officer to support electoral registration, annual canvass activities, and administration of elections and referendums across two councils.

The role involves working in a small, professional team, handling data analysis, reporting, and governance tasks while ensuring compliance with legislation and deadlines. A hybrid working pattern is offered, with opportunities to develop Power BI and BI reporting capabilities.