EHS Systems & SharePoint Coordinator

ADM; Decatur (IL); On-site; USD 60,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with matching

Paid time off

Tuition assistance

LinkedIn Learning access

Job summary

ADM is seeking an organized EHS Administration & Systems Specialist to maintain documents, SharePoint content, user access, and project support across U.S. operations. You will optimize processes with Microsoft 365 and AI tools, coordinating with safety and operations teams.

This role emphasizes system maintenance, content governance, and proactive collaboration. The ideal candidate has 3+ years in admin or systems support, a degree in a related field, and strong communication to help our EHS

Qualifications

• Associate's or Bachelor's degree preferred in Business Administration, Information Systems, Communications, EHS, or related field
• Equivalent experience considered
• 3+ years in admin/coordinator/systems support/project support
• Experience with document management systems, SharePoint administration, or LMS strongly preferred
• Advanced proficiency with Microsoft 365 and AI productivity tools

Responsibilities

• Administer and maintain EHS documents within PolicyTech and other document management systems
• Coordinate document review, approval, publication, and archiving processes
• Manage translation requests for EHS procedures, standards, and related documentation
• Ensure translated materials are distributed, uploaded, and maintained appropriately
• Support document management system improvement initiatives and process optimization efforts
• Serve as technical support for the EHS Home SharePoint site
• Maintain current content across EHS SharePoint pages
• Create/update site content, libraries, communications, lists, and navigation
• Implement enhancements to improve user experience and accessibility
• Leverage Microsoft 365 tools to streamline information sharing and collaboration
• Manage user access requests for EHS systems and applications
• Maintain EHS distribution lists and permissions
• Provide first-level helpdesk support for Guardian and other systems
• Troubleshoot issues and escalate as needed
• Coordinate admin support for key EHS initiatives and projects
• Track project actions, milestones, deliverables, and communications
• Coordinate publication and distribution of EHS Alerts and learning materials
• Assign keywords/metadata to improve searchability
• Support learning content administration and training coordination
• Assist with communication planning and employee engagement activities
• Coordinate logistics for monthly team webcasts and other EHS meetings
• Support scheduling, materials, attendee communications, and follow-up actions
• Assist with event planning for virtual and in-person events
• Identify opportunities to automate processes using AI
• Utilize AI-enabled tools (Copilot) to improve productivity
• Recommend process improvements to reduce admin burden
• Support digital transformation within EHS

Skills

Microsoft 365

SharePoint Online

AI productivity tools

Helpdesk support

Document management

User access management

Data management

Content governance

Collaboration

Education

Associate's or Bachelor's degree in Business/IS/communications/EHS

Tools

SharePoint Administration

Document Management Systems

LMS/learning systems

Microsoft Copilot

Job description

ADM is seeking an organized EHS Administration & Systems Specialist to maintain documents, SharePoint content, user access, and project support across U.S. operations. You will optimize processes with Microsoft 365 and AI tools, coordinating with safety and operations teams.

This role emphasizes system maintenance, content governance, and proactive collaboration. The ideal candidate has 3+ years in admin or systems support, a degree in a related field, and strong communication to help our EHS