EHS Systems Coordinator - Decatur, IL
ADM
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Benefits offered by this job
Job summary
ADM is seeking an organized EHS Administration & Systems Specialist to maintain documents, SharePoint content, user access, and project support across U.S. operations. You will optimize processes with Microsoft 365 and AI tools, coordinating with safety and operations teams.
This role emphasizes system maintenance, content governance, and proactive collaboration. The ideal candidate has 3+ years in admin or systems support, a degree in a related field, and strong communication to help our EHS
Qualifications
- Associate's or Bachelor's degree preferred in Business Administration, Information Systems, Communications, EHS, or related field
- Equivalent experience considered
- 3+ years in admin/coordinator/systems support/project support
- Experience with document management systems, SharePoint administration, or LMS strongly preferred
- Advanced proficiency with Microsoft 365 and AI productivity tools
Responsibilities
- Administer and maintain EHS documents within PolicyTech and other document management systems
- Coordinate document review, approval, publication, and archiving processes
- Manage translation requests for EHS procedures, standards, and related documentation
- Ensure translated materials are distributed, uploaded, and maintained appropriately
- Support document management system improvement initiatives and process optimization efforts
- Serve as technical support for the EHS Home SharePoint site
- Maintain current content across EHS SharePoint pages
- Create/update site content, libraries, communications, lists, and navigation
- Implement enhancements to improve user experience and accessibility
- Leverage Microsoft 365 tools to streamline information sharing and collaboration
- Manage user access requests for EHS systems and applications
- Maintain EHS distribution lists and permissions
- Provide first-level helpdesk support for Guardian and other systems
- Troubleshoot issues and escalate as needed
- Coordinate admin support for key EHS initiatives and projects
- Track project actions, milestones, deliverables, and communications
- Coordinate publication and distribution of EHS Alerts and learning materials
- Assign keywords/metadata to improve searchability
- Support learning content administration and training coordination
- Assist with communication planning and employee engagement activities
- Coordinate logistics for monthly team webcasts and other EHS meetings
- Support scheduling, materials, attendee communications, and follow-up actions
- Assist with event planning for virtual and in-person events
- Identify opportunities to automate processes using AI
- Utilize AI-enabled tools (Copilot) to improve productivity
- Recommend process improvements to reduce admin burden
- Support digital transformation within EHS
Skills
Education
Tools
Job description
The EHS Administration & Systems Specialist provides critical operational, systems, project, and administrative support to the Environment, Health & Safety (EHS) function. This role serves as a key resource for EHS management systems, digital platforms, communications, document control, and team coordination activities. The successful candidate is a highly organized self-starter with strong technical capabilities, excellent problem-solving skills, and a demonstrated ability to leverage Microsoft 365 and AI-enabled tools to improve efficiency and effectiveness.
This position requires a proactive professional who can independently manage multiple priorities, maintain critical EHS systems and content, support initiatives, and drive administrative excellence across the EHS organization.
- Administer and maintain EHS documents within PolicyTech and other document management systems.
- Coordinate document review, approval, publication, and archiving processes.
- Manage translation requests for EHS procedures, standards, and related documentation.
- Ensure translated materials are distributed, uploaded, and maintained appropriately.
- Support document management system improvement initiatives and process optimization efforts.
- Serve as technical support for the EHS Home SharePoint site.
- Maintain current, accurate, and engaging content across EHS SharePoint pages.
- Create and update site content, document libraries, communications, lists, and navigation structures.
- Implement enhancements that improve user experience and accessibility.
- Leverage Microsoft 365 tools to streamline information sharing and collaboration.
- Manage user access requests for EHS systems and applications.
- Maintain EHS distribution lists, contact lists, and user permissions.
- Provide first-level helpdesk support for Guardian and other assigned systems.
- Troubleshoot common user issues and elevate technical problems as necessary.
- Provide coordination and administrative support for key EHS initiatives and projects.
- Track project actions, milestones, deliverables, and communications.
- Coordinate publication and distribution of EHS Alerts, One Point Lessons, safety communications, and related materials.
- Assign keywords and metadata to improve document searchability and accessibility.
- Support learning content administration and training program coordination.
- Assist with communication planning and employee engagement activities.
- Coordinate logistics for monthly team webcasts and other EHS meetings.
- Support scheduling, meeting materials, attendee communications, and follow-up actions.
- Assist with planning and coordination of virtual and in-person events.
- Identify opportunities to automate and streamline administrative and operational processes.
- Utilize AI-enabled tools and Microsoft Copilot capabilities to improve productivity and efficiency.
- Recommend process improvements that reduce administrative burden and enhance user experience.
- Support digital transformation initiatives within the EHS organization.
- Associate's or Bachelor's degree in Business Administration, Information Systems, Communications, EHS, or related field preferred.
- Equivalent experience will be considered.
- 3+ years of experience in an administrative, coordinator, systems support, or project support role.
- Experience supporting global or multi-location organizations preferred.
- Experience with document management systems, SharePoint administration, or learning management systems strongly preferred.
- Advanced proficiency with Microsoft 365 applications, including:
- SharePoint Online
- Teams
- Outlook
- Word
- Excel
- PowerPoint
- OneNote
- Experience with Microsoft Copilot or other AI productivity tools.
- Experience managing permissions, workflows, and content within SharePoint.
- Familiarity with document management systems
- Strong data management and reporting skills.
ADM requires the successful completion of a background check.
REF:112872BR
Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.
If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
The pay range for this position is expected to be between:
$60,300.00 - $110,400.00
- Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
- Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.
- Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).
- Paid time off including paid holidays.
- Adoption assistance and paid maternity and parental leave.
- Tuition assistance.
- Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.
*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.
Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.
We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.
At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.
112872BR
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