EHS Safety Coordinator

Quantix SCS LLC; Town Center (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Quantix SCS LLC in Texas is seeking an EHS&S Coordinator to support compliance across Environmental, Health, Safety & Security and DOT programs. You will handle documentation, maintain records, and assist with audits and regulatory reporting.

The role requires strong organizational skills, collaboration with operations, fleet, and warehouse teams, and experience with safety platforms and 3rd party contractor portals.

Qualifications

• Associate degree or equivalent experience in safety, transportation, or a related field.
• 2+ years of administrative experience in compliance or safety.
• Working knowledge of OSHA, EPA, and DOT/FMCSA regulations.

Responsibilities

• Provide administrative support to EHS&S leadership and coordinate compliance documentation.
• Assist in developing and maintaining EHS&S policies, forms, permits, and plans.
• Support external audit questionnaires and regulatory reporting documentation.
• Maintain OSHA 300/300A/301 logs and assist with posting requirements.
• Coordinate with operations, fleet management, and warehouse teams on documentation and compliance needs.

Skills

Administrative support

Regulatory compliance

Documentation

Communication

Microsoft Office

Education

Associate degree in Safety, Transportation, or related field

Tools

Evotix

KPA

Velocity Lytx

Geotab/ELD systems

ISNET/Avetta/OCS

EcoVadis/Others

Job description

Description

The EHS&S Coordinator supports Quantix’s Environmental, Health, Safety & Security (EHS&S) and Department of Transportation (DOT) compliance programs by providing administrative, documentation, and coordination support. This role is responsible for maintaining compliance records, tracking audits and inspections, supporting regulatory reporting, and assisting with audit and enforcement readiness across Quantix operations.

Summary of Essential Job Functions

• Provide administrative support to Quantix EHS&S leadership.
• Assist in developing and maintaining EHS&S policies, forms, permits, and plans.
• Support with completing external audit questionnaires and related documentation.
• Submission of environmental reporting to regulatory agencies and data is completed.
• Administrator of 3rd Party Contractor and Sustainability platforms (Avetta, ISNET, EcoVadis, OCS, Responsible Care).
• Administrator of First Verify (3rd Party Contractor Platform)
• Administrator of DOT driver safety platform Samba Safety/ Vigillo ensuring MVR compliance, DATA Q Submissions, documentation of DOT Roadside Inspections.
• Support the processing of departmental invoices, payments and documentation to regulatory agencies.
• Administrator for Driver Safety Camera Systems (Lytx and Samsara) documentation and camera issuance and documentation.
• Assist with drafting and publishing of EHS&S Department communications.
• Track and monitor Hours of Service (HOS) compliance documentation and escalate compliance concerns as needed.
• Maintain OSHA 300, 300A, and 301 logs and assist with annual posting requirements.
• Track corrective actions resulting from audits, inspections, and incident investigations to ensure timely closure.
• Assist with preparation and documentation for DOT audits, OSHA inspections, insurance audits, and Responsible Care verification audits.
• Track regulatory deadlines and permit renewals to ensure proactive compliance management.

General Administrative Responsibilities

• Perform data entry and reporting.
• Coordinate communication across departments.
• Assist with EHS&S presentations, preparation, and managing supporting documentation.
• Support special projects as assigned.
• NEW: Maintain centralized digital compliance filing systems to ensure audit-ready documentation.
• Support near-miss reporting tracking and safety trend analysis.
• Assist with safety committee meeting coordination, agenda preparation, and meeting minutes documentation.
• Serve as a liaison between operations, fleet management, warehouse leadership, and EHS&S regarding documentation and compliance needs.

Requirements

• Associate Degree in Safety, Transportation, Business Administration, or related field preferred; equivalent experience considered.
• Transportation or logistics experience. (preferred)
• 2+ years administrative experience in compliance or safety.
• Working knowledge of OSHA, EPA, DOT/FMCSA regulations.
• Experience using safety platforms (Evotix, KPA, Velocity Lytx, Geotab, ELD systems, and other safety management tools).
• Experience working with 3rd party contractor platforms (ISNET, Avetta, OCS Responsible Care)
• Strong organizational skills with attention to detail and accuracy.
• Effective communication skills with the ability to work collaboratively with others.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to handle confidential information with professionalism and sound judgment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.