EHS Safety Coordinator

Quantix SCS, Inc.; The Woodlands, Northern (TX, KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Quantix SCS, Inc. is seeking an EHS&S Coordinator in the United States (Texas). The role supports Environmental, Health, Safety & Security (EHS&S) and DOT compliance, managing documentation, audits, and regulatory reporting across Quantix operations.

You will administer third-party platforms, maintain OSHA records, and coordinate with departments to ensure audit-ready documentation. This position emphasizes accuracy, organization, and cross-functional collaboration.

Qualifications

• Associate degree inSafety, Transportation, Business Administration, or related field preferred; equivalent experience considered.
• 2+ years administrative experience in compliance or safety.
• Working knowledge of OSHA, EPA, DOT/FMCSA regulations.
• Experience using safety platforms (Evotix, KPA, Velocity, Geotab, ELD systems).
• Experience working with 3rd party contractor platforms (ISNET, Avetta, OCS Responsible Care).

Responsibilities

• Provide administrative support to EHS&S leadership and maintain documentation.
• Assist in developing and maintaining EHS&S policies, forms, permits, and plans.
• Support external audit questionnaires and related documentation.
• Submit environmental reporting to regulatory agencies and ensure data accuracy.
• Administer contractor and sustainability platforms (ISNET, Avetta, EcoVadis, OCS, Responsible Care).
• Manage DOT driver safety platform (Samba/Vigillo) for MVR compliance and inspections.
• Handle departmental invoices, payments, and regulatory documentation.
• Maintain OSHA 300, 300A, and 301 logs and assist with posting requirements.
• Track corrective actions from audits and inspections and ensure timely closure.

Skills

Attention to detail

Communication

Microsoft Office

Education

Associate degree

Tools

Evotix

KPA

Velocity

Geotab

ELD systems

ISNET

Avetta

OCS

Samsara

Job description

Description

The EHS&S Coordinator supports Quantix’s Environmental, Health, Safety & Security (EHS&S) and Department of Transportation (DOT) compliance programs by providing administrative, documentation, and coordination support. This role is responsible for maintaining compliance records, tracking audits and inspections, supporting regulatory reporting, and assisting with audit and enforcement readiness across Quantix operations.

Summary of Essential Job Functions

• Provide administrative support to Quantix EHS&S leadership.
• Assist in developing and maintaining EHS&S policies, forms, permits, and plans.
• Support with completing external audit questionnaires and related documentation.
• Submission of environmental reporting to regulatory agencies and data is completed.
• Administrator of 3rd Party Contractor and Sustainability platforms (Avetta, ISNET, EcoVadis, OCS, Responsible Care).
• Administrator of First Verify (3rd Party Contractor Platform)
• Administrator of DOT driver safety platform Samba Safety/ Vigillo ensuring MVR compliance, DATA Q Submissions, documentation of DOT Roadside Inspections.
• Support the processing of departmental invoices, payments and documentation to regulatory agencies.
• Administrator for Driver Safety Camera Systems (Lytx and Samsara) documentation and camera issuance and documentation.
• Assist with drafting and publishing of EHS&S Department communications.
• Track and monitor Hours of Service (HOS) compliance documentation and escalate compliance concerns as needed.
• Maintain OSHA 300, 300A, and 301 logs and assist with annual posting requirements.
• Track corrective actions resulting from audits, inspections, and incident investigations to ensure timely closure.
• Assist with preparation and documentation for DOT audits, OSHA inspections, insurance audits, and Responsible Care verification audits.
• Track regulatory deadlines and permit renewals to ensure proactive compliance management.

General Administrative Responsibilities

• Perform data entry and reporting.
• Coordinate communication across departments.
• Assist with EHS&S presentations, preparation, and managing supporting documentation.
• Support special projects as assigned.
• NEW: Maintain centralized digital compliance filing systems to ensure audit-ready documentation.
• Support near-miss reporting tracking and safety trend analysis.
• Assist with safety committee meeting coordination, agenda preparation, and meeting minutes documentation.
• Serve as a liaison between operations, fleet management, warehouse leadership, and EHS&S regarding documentation and compliance needs.

Requirements

• Associate Degree in Safety, Transportation, Business Administration, or related field preferred; equivalent experience considered.
• Transportation or logistics experience. (preferred)
• 2+ years administrative experience in compliance or safety.
• Working knowledge of OSHA, EPA, DOT/FMCSA regulations.
• Experience using safety platforms (Evotix, KPA, Velocity Lytx, Geotab, ELD systems, and other safety management tools).
• Experience working with 3rd party contractor platforms (ISNET, Avetta, OCS Responsible Care)
• Strong organizational skills with attention to detail and accuracy.
• Effective communication skills with the ability to work collaboratively with others.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to handle confidential information with professionalism and sound judgment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.