EHS Administrative Coordinator – Compliance & Training

Painters-Supply-; Middleburg Heights (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

PSE Group is seeking an Administrative Assistant-Safety to support the Environmental Health and Safety (EHS) team. You will maintain records, update tracking systems, coordinate training, prepare routine reports, and follow up on outstanding documentation, reporting to the EHS Manager.

Responsibilities include incident & claims admin, regulatory submissions, fleet records, training logistics, and general EHS support.

Qualifications

• Education or training in office administration or safety administration.
• 2–4 years of administrative or records management experience.
• Familiarity with OSHA, DOT documentation preferred.

Responsibilities

• Maintain workers’ compensation reports and claim files, check documentation for completeness, and follow up with HR and insurance partners on missing information and status updates.
• Submit company auto claim information as directed, maintain claim records, and track vehicle and facility repair updates, supporting documents, and post-incident action items.
• Collect and organize incident documentation, schedule follow-up discussions, and update corrective action logs to support investigations led by the EHS Manager.
• Gather data, maintain deadline reminders, and prepare recurring federal, state, and local regulatory submission materials for EHS Manager review, including OSHA, EPA, DOT, NFPA, and Tier II documentation.

Skills

Organizational skills

Attention to detail

Communication skills

Follow-through

Microsoft Excel

Tools

Microsoft Excel

Job description

PSE Group is seeking an Administrative Assistant-Safety to support the Environmental Health and Safety (EHS) team. You will maintain records, update tracking systems, coordinate training, prepare routine reports, and follow up on outstanding documentation, reporting to the EHS Manager.

Responsibilities include incident & claims admin, regulatory submissions, fleet records, training logistics, and general EHS support.