EHS Administrative Assistant (Safety/OSHA)

LevelUP HCS; United States; Remote; USD 70,000 - 80,000; Full time

Job summary

A leading company in the manufacturing sector is seeking a Safety Administrative Assistant to support their safety program. The role focuses on maintaining accurate safety records, facilitating training, and ensuring compliance. The ideal candidate will have a high school diploma, relevant experience, and strong organizational skills.

Qualifications

• Familiar with safety software systems, especially KPA.
• Experience in an administrative or safety-related role is preferred.
• Strong verbal and written communication skills.

Responsibilities

• Support the Safety Director in safety program operations.
• Manage employee safety and training records using KPA.
• Assist project teams in completing safety forms and audits.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Education

High school diploma or equivalent

Associate’s degree or relevant certification

Tools

KPA software

Microsoft Office Suite

Job description

Job Title: Safety Administrative Assistant

Reports To: Safety Director

Department: Safety

Location: Remote

Position Summary:

The Safety Administrative Assistant supports the company’s overall safety program by performing key administrative and technical duties. This role is critical in maintaining accurate records, facilitating safety training, ensuring compliance with company policies, and assisting the Safety Director and field safety team in day-to-day safety operations. A strong emphasis is placed on utilizing our online safety software system, KPA, for managing employee and project-related safety data.

Key Responsibilities:

• Support the Safety Director in day-to-day safety program operations.
• Manage and maintain accurate employee safety and training records using KPA software.
• Assign employees to the appropriate projects in KPA and update assignments as project locations change.
• Input and activate new employees into the safety system; deactivate terminated employees.
• Track and follow up on required project-specific safety documentation.
• Assist project teams in completing assigned safety forms and documents.
• Review safety form submissions for accuracy and completeness.
• Update and maintain training topic schedules, including scheduling and tracking upcoming trainings.
• Provide administrative support to field safety coordinators across multiple projects.
• Assist in audits and compliance checks by generating reports or retrieving documentation as needed.
• Perform other related duties and administrative support tasks as assigned by the Safety Director.

Qualifications:

• High school diploma or equivalent; associate’s degree or relevant certification preferred.
• Previous experience in an administrative or safety-related role is a plus.
• Familiarity with safety software systems (experience with KPA strongly preferred).
• Strong organizational and time management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Manufacturing

• Industries

  Manufacturing and Administrative and Support Services

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