EHR Integration & Implementation Project Lead

PAX; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

PAX Health is seeking an experienced EHR Integration & Implementation Project Manager to consolidate six operating companies onto a single ClinicMind EHR platform. Lead enterprise EHR integration, data migration, vendor coordination, testing, and go-live support across multiple workstreams while communicating with senior leadership.

You will oversee portal and scheduling integrations, AI receptionist deployment, and data migration, ensuring data integrity, regulatory compliance, and minimal

Qualifications

• Bachelor's degree in IT, Healthcare Administration, Business, PM, or related field.
• 3–5+ years of experience managing healthcare IT or EHR implementation projects.
• Experience leading cross-functional projects with multiple stakeholders, vendors, and executive leadership.
• Demonstrated experience with EHR implementations, data migration, system integrations, and go-live support.
• Strong project management skills including timeline development, risk management, issue tracking, and status reporting.
• Excellent communication, facilitation, and organizational skills.
• Ability to manage multiple workstreams simultaneously in a fast-paced environment.

Responsibilities

• Lead and oversee the implementation of ClinicMind across six companies.
• Develop and maintain the overall implementation timeline, milestones, and deliverables.
• Coordinate meetings with stakeholders, ClinicMind implementation teams, and third-party vendors.
• Monitor project progress, identify risks, and implement mitigation strategies.
• Ensure implementation activities remain on schedule and within agreed project objectives.
• Oversee design, configuration, testing, and deployment of the ClinicMind referral portal.
• Coordinate integration with referral partners and internal workflows.
• Validate referral processes for accuracy, efficiency, and compliance.
• Manage issue resolution during implementation and post-launch stabilization.
• Oversee integration between ClinicMind scheduling functionality and the organization's websites.
• Coordinate with web developers, ClinicMind technical teams, and internal stakeholders.
• Ensure appointment scheduling workflows function accurately and efficiently.
• Supervise user acceptance testing and deployment.
• Manage the implementation and rollout of the AI receptionist solution.
• Coordinate system configuration, call routing, scripting, scheduling integration, and workflow automation.
• Ensure the AI receptionist integrates effectively with ClinicMind scheduling and patient communication workflows.
• Oversee testing, staff training, and go-live support.
• Coordinate the migration of patient and operational data from legacy EHR systems and other data sources into ClinicMind.
• Oversee data mapping, validation, cleansing, and migration testing.
• Ensure data integrity, completeness, and compliance throughout the migration process.
• Coordinate reconciliation efforts and resolve migration-related issues prior to final go-live.
• Serve as the primary implementation oversight lead across all workstreams.
• Maintain project documentation, status reports, action items, and risk logs.
• Provide regular executive updates regarding project status, risks, and key decisions.
• Facilitate cross-functional communication among leadership, operations, IT, vendors, and implementation teams.
• Escalate critical issues and recommend solutions to maintain project momentum.
• Comprehensive implementation project plan.
• Integrated project timeline with milestones and dependencies.
• Weekly project status reports.
• Risk and issue tracking log.
• Data migration readiness and validation reports.
• Referral portal implementation oversight.
• Website scheduling integration oversight.
• AI receptionist implementation oversight.
• Go-live readiness assessment.
• Post-implementation stabilization support and transition documentation.

Skills

Project management

Healthcare IT

EHR implementation

Stakeholder management

Communication

Leadership

Cross-functional collaboration

Education

Bachelor's degree in IT / Healthcare / Business / PM

Job description

PAX Health is seeking an experienced EHR Integration & Implementation Project Manager to consolidate six operating companies onto a single ClinicMind EHR platform. Lead enterprise EHR integration, data migration, vendor coordination, testing, and go-live support across multiple workstreams while communicating with senior leadership.

You will oversee portal and scheduling integrations, AI receptionist deployment, and data migration, ensuring data integrity, regulatory compliance, and minimal