EGID Contracts Monitor

okgov; Oklahoma; On-site; USD 70,000 - 73,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid holidays

Vacation & sick leave

Longevity bonus

Tuition reimbursement

Wellness program

Job summary

The Oklahoma Health Care Authority (OHCA) seeks an EGID Contracts Monitor to coordinate RFPs, manage contracts, and oversee purchasing activities for the Employees Group Insurance Division (EGID).

The role requires cross‑functional collaboration with Central Purchasing and OHCA stakeholders to ensure timely procurement, compliance with requirements, and accurate contract records.

Responsibilities

• Manage the EGID RFP process from initiation through contract award, including timelines and required documentation.
• Coordinate with subject matter experts to ensure timely procurement activities and approvals.
• Meet regularly with senior EGID staff and stakeholders to provide updates on upcoming and active RFPs and deadlines.
• Collaborate with the Compliance Department to develop, standardize, and maintain the EGID RFP process and serve as SME for RFP requirements.
• Create and maintain RFP SharePoint sites and ensure procurement materials and approvals are complete and accessible.
• Maintain RFP events and procurement information in OHCA systems (e.g., PeopleSoft) and coordinate with Central Purchasing.
• Serve as liaison among EGID, Central Purchasing, and OHCA areas regarding RFPs, contracts, and procurement requirements.
• Keep current knowledge of Central Purchasing requirements and communicate changes to EGID stakeholders.
• Manage existing contracts and contracts from the RFP process, including renewals, amendments, and related deadlines.
• Review contracts and funding requirements; coordinate with General Ledger and financial stakeholders; assist with annual budgeting.

Job description

EGID Contracts Monitor

Agency

807 HEALTH CARE AUTHORITY

Supervisory Organization

EGID

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date

Continuous if Blank

Full/Part-Time

Full time

Job Type

Regular

Compensation

$71,630 / annual

Why You'll Love Working Here

At the Oklahoma Health Care Authority (OHCA), your work matters. Every day, our team helps ensure Oklahomans have access to better health and better care. Guided by our core values, Passion for Purpose, Trust & Transparency, Empowerment & Accountability, Best-in-Class, Outcome-Driven, and Servant Leadership , we foster a workplace where people feel supported, respected, and empowered to make an impact. Learn more about OHCA.

Let's Talk Benefits

• Generous state-paid benefit allowance to offset insurance premiums.
• A wide selection of insurance plans with no pre-existing condition exclusions.
• Flexible Spending Accounts for health care and dependent care.
• Retirement Savings Plan with employer contributions.
• 11 paid holidays annually.
• 15 days of vacation and 15 days of sick leave in the first year.
• Longevity Bonus recognizing years of public service.
• Public Service Loan Forgiveness eligibility and tuition reimbursement.
• Wellness benefits, including an on-site gym and fitness center discounts.

Job Description

Location: 4345 N Lincoln Blvd, Oklahoma City, OK 73105

Salary: $71,630 / Annual

Work Schedule: Monday - Friday

Primary Hours: 8:00 a.m. - 5:00 p.m.

Agency/Division Information

The Oklahoma Health Care Authority (OHCA) works to ensure Oklahomans have access to better health and better care. The agency's core values include passion for purpose, trust and transparency, empowerment and accountability, best in class and outcome-driven, and servant leadership. As part of the interview process, candidates may be required to attend an in-person interview at our Oklahoma City office.

Position Purpose

The EGID Contracts Monitor is responsible for coordinating and managing Requests for Proposals (RFPs), contract administration, purchasing activities, and purchasing card functions for the Employees Group Insurance Division (EGID). The position manages RFP activities from planning through award, coordinates contract and funding requirements, maintains procurement and contract records, and serves as a liaison between EGID, Central Purchasing, and applicable OHCA areas.

This position also serves as the subject matter expert for the EGID RFP process, provides guidance to stakeholders regarding procurement requirements and timelines, maintains knowledge of Central Purchasing requirements, and supports timely completion of procurement, contracting, and purchasing activities.

Essential Functions May Include :

• Manage the EGID RFP process from initiation through contract award, including developing timelines, coordinating required documentation and approvals, monitoring progress, and working with subject matter experts to ensure procurement activities are completed timely.
• Conduct regular meetings with senior EGID staff and other stakeholders to provide updates on upcoming and active RFPs, identify outstanding items, and communicate required actions and deadlines.
• Collaborate with the Compliance Department to develop, standardize, maintain , and coordinate the EGID RFP process and serve as the subject matter expert for RFP requirements and procedures.
• Create and maintain RFP SharePoint sites and related records, ensuring prior procurement materials, required documents, approvals, and Central Purchasing documentation are complete and accessible.
• Create and maintain RFP events and related procurement information in applicable OHCA and State of Oklahoma systems, including PeopleSoft, and coordinate with Central Purchasing throughout the procurement process.
• Serve as liaison among EGID, Central Purchasing, and applicable OHCA areas regarding RFPs, contracts, procurement requirements, and related activities.
• Maintain current knowledge of Central Purchasing requirements, standards, and procedures and communicate applicable changes to EGID stakeholders.
• Manage existing contracts and contracts resulting from the RFP process, including monitoring contract periods, renewals, amendments, change orders, required approvals, and related deadlines.
• Review and verify contract, invoice, and purchasing funding requirements; coordinate with General Ledger and other financial stakeholders; and assist with annual budget planning based on existing contractual obligations.
• Maintain current contract tracking information and enter or update contract, requisition, purchase order, and related information in applicable OHCA and PeopleSoft system.