EGID Contracts Monitor

State of Oklahoma; Oklahoma; On-site; USD 64,000 - 79,000; Full time

Benefits offered by this job

State health benefits offset

Retirement Savings Plan with employer

11 paid holidays

15 days vacation

15 days sick leave

Tuition reimbursement

Public Service Loan Forgiveness

On-site gym access

Job summary

The Oklahoma Health Care Authority (OHCA) is seeking an EGID Contracts Monitor to coordinate RFPs, administer contracts, manage purchasing activities, and oversee PCard functions for the Employees Group Insurance Division (EGID).

Location is Oklahoma City with standard business hours. This role requires ensuring timely procurement actions and acting as liaison between EGID, Central Purchasing, and OHCA areas to support procurement objectives.

Qualifications

• 3 years of technical clerical work and 3 years of procurement, purchasing or contracting experience.
• Must possess or obtain Certified Procurement Officer certification and purchasing card certification.

Responsibilities

• Manage EGID RFP process from initiation to contract award with timelines and approvals.
• Conduct regular meetings with senior EGID staff to update on RFPs and deadlines.
• Collaborate with Compliance to standardize and coordinate the RFP process.
• Create and maintain RFP SharePoint sites and related records for procurement materials.

Skills

Procurement knowledge

Contract administration

RFP coordination

Education

Certified Procurement Officer

Purchasing card certification

Tools

PeopleSoft

SharePoint

Works

Job description

EGID Contracts Monitor

Agency: 807 HEALTH CARE AUTHORITY

Supervisory Organization: EGID

Full time

Regular

$71,630 / annual

Why You’ll Love Working Here

At the Oklahoma Health Care Authority (OHCA), your work matters. Every day, our team helps ensure Oklahomans have access to better health and better care. Guided by our core values, Passion for Purpose, Trust & Transparency, Empowerment & Accountability, Best-in-Class, Outcome-Driven, and Servant Leadership, we foster a workplace where people feel supported, respected, and empowered to make an impact. Learn more about OHCA.

Let’s Talk Benefits

• Generous state-paid benefit allowance to offset insurance premiums.
• A wide selection of insurance plans with no pre-existing condition exclusions.
• Flexible Spending Accounts for health care and dependent care.
• Retirement Savings Plan with employer contributions.
• 11 paid holidays annually.
• 15 days of vacation and 15 days of sick leave in the first year.
• Longevity Bonus recognizing years of public service.
• Public Service Loan Forgiveness eligibility and tuition reimbursement.
• Wellness benefits, including an on-site gym and fitness center discounts.

Job Description

Location: 4345 N Lincoln Blvd, Oklahoma City, OK 73105

Salary: $71,630 / Annual

Work Schedule: Monday - Friday

Primary Hours: 8:00 a.m. - 5:00 p.m.

Agency/Division Information: The Oklahoma Health Care Authority (OHCA) works to ensure Oklahomans have access to better health and better care. The agency’s core values include passion for purpose, trust and transparency, empowerment and accountability, best in class and outcome-driven, and servant leadership. As part of the interview process, candidates may be required to attend an in-person interview at our Oklahoma City office.

Position Purpose

The EGID Contracts Monitor is responsible for coordinating and managing Requests for Proposals (RFPs), contract administration, purchasing activities, and purchasing card functions for the Employees Group Insurance Division (EGID). The position manages RFP activities from planning through award, coordinates contract and funding requirements, maintains procurement and contract records, and serves as a liaison between EGID, Central Purchasing, and applicable OHCA areas.

This position also serves as the subject matter expert for the EGID RFP process, provides guidance to stakeholders regarding procurement requirements and timelines, maintains knowledge of Central Purchasing requirements, and supports timely completion of procurement, contracting, and purchasing activities.

Essential Functions May Include

• Manage the EGID RFP process from initiation through contract award, including developing timelines, coordinating required documentation and approvals, monitoring progress, and working with subject matter experts to ensure procurement activities are completed timely.
• Conduct regular meetings with senior EGID staff and other stakeholders to provide updates on upcoming and active RFPs, identify outstanding items, and communicate required actions and deadlines.
• Collaborate with the Compliance Department to develop, standardize, maintain, and coordinate the EGID RFP process and serve as the subject matter expert for RFP requirements and procedures.
• Create and maintain RFP SharePoint sites and related records, ensuring prior procurement materials, required documents, approvals, and Central Purchasing documentation are complete and accessible.
• Create and maintain RFP events and related procurement information in applicable OHCA and State of Oklahoma systems, including PeopleSoft, and coordinate with Central Purchasing throughout the procurement process.
• Serve as liaison among EGID, Central Purchasing, and applicable OHCA areas regarding RFPs, contracts, procurement requirements, and related activities.
• Maintain current knowledge of Central Purchasing requirements, standards, and procedures and communicate applicable changes to EGID stakeholders.
• Manage existing contracts and contracts resulting from the RFP process, including monitoring contract periods, renewals, amendments, change orders, required approvals, and related deadlines.
• Review and verify contract, invoice, and purchasing funding requirements; coordinate with General Ledger and other financial stakeholders; and assist with annual budget planning based on existing contractual obligations.
• Maintain current contract tracking information and enter or update contract, requisition, purchase order, and related information in applicable OHCA and PeopleSoft systems.
• Perform purchasing functions in PeopleSoft, including dispatching and updating purchase orders, processing change orders, and verifying funding requirements.
• Coordinate required legal, Central Purchasing, appointing authority, and board documentation and approvals to support timely procurement and contract actions.
• Serve as the primary purchasing card holder for EGID, including creating and routing requisitions, processing authorized purchases and monthly payments, monitoring funding, maintaining required documentation, and coordinating with OHCA Purchasing.
• Maintain required knowledge, certification, and proficiency related to state procurement, purchasing card administration, PeopleSoft, Works, and other systems necessary to perform assigned responsibilities.
• Other duties as assigned.

Knowledge, Skills, Abilities And Competency Requirements

This position requires knowledge of procurement and contracting processes, Requests for Proposals, contract administration, purchasing procedures, funding requirements, purchasing card requirements, and applicable Central Purchasing standards. The employee must be able to manage multiple procurement and contract activities, develop and maintain timelines, review documents for accuracy and completeness, monitor funding requirements, maintain accurate records, and coordinate activities across multiple stakeholders.

The position requires the ability to communicate effectively with senior staff, subject matter experts, Central Purchasing, General Ledger, Compliance, and other applicable stakeholders. The employee must be able to explain procurement requirements, identify needed actions, provide status updates, coordinate deadlines, and maintain current knowledge of applicable procurement and purchasing requirements. The employee must also be able to use applicable contract, procurement, financial, SharePoint, PeopleSoft, and purchasing card systems necessary to perform assigned responsibilities.

• To be considered for this position your application must include a resume/CV with complete work and education history.

Education And/or Experience

• 3 years of technical clerical work and 3 years of experience involving procurement, purchasing, contracting, or acquisition

OR

• An equivalent combination of education and experience substitution is allowed for the 3 years of technical clerical experience only.
• Must possess or obtain the applicable Certified Procurement Officer certification within the timeframe required by Central Purchasing and maintain the certification throughout employment.
• Must possess or obtain applicable State of Oklahoma purchasing card certification within the timeframe required by Central Purchasing.

Preference Qualifications Include

• Current State of Oklahoma Certified Procurement Officer certification.
• Experience with Oklahoma state procurement processes.
• Experience managing Requests for Proposals.
• Experience with the State of Oklahoma PeopleSoft system.
• Experience administering contracts, purchase orders, and change orders.
• Experience with purchasing card administration and the Works system.

Physical Demands and Work Environment

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. In the course of performing job duties, employees are required to speak, stand, walk, and reach with their hands and arms. This position requires extended periods of sitting and daily use of computers and phones. Employees must be willing to complete all job-related travel associated with this position. Being present at the office is an essential function of this position.

Accommodation Statement

The Oklahoma Health Care Authority complies with applicable State and Federal civil rights laws and does not discriminate. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, disability, age, national origin, or genetic information. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Civil Rights Coordinator at 405-522-7335.

Notice To Applicants

Please add [e-mail] to the address book or "safe-senders" list in your email. All correspondence will come from this address. Be sure to check your junk folder. If you have questions about the status of your application, you can contact the HR team at 405-522-7093.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Current State of Oklahoma employees must apply for open positions internally through Workday Jobs Hub.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.