Contracting and Acquisitionn Administrator

okgov; United States; On-site; USD 105,000 - 128,000; Full time

Job summary

Oklahoma Department of Environmental Quality in Oklahoma City seeks a Contracting and Acquisition Administrator to oversee procurement and requisition activities essential for agency operations.

Role requires knowledge of contracting methods, state purchasing rules, and effective communication. Office-based, with standard Monday–Friday hours and background check completion.

Qualifications

• Bachelor's degree in business administration and five years of experience in business or office management, including four years in purchasing, acquisition or supply.
• Experience writing and reviewing purchase requisitions or specifications for each year of the required education.
• Knowledge of contracting methods, state purchasing laws, and contract administration principles.

Responsibilities

• Direct oversight of agency procurement and requisition function for goods and services.
• Supervise staff, set performance standards and evaluate work.
• Research and interpret applicable laws, regulations, and policies; advise staff and external entities.

Skills

P-Card Administration

Education

Bachelor's degree in business administration

Tools

Office 365

OnBase

PeopleSoft

Job description

Job Posting Title

Contracting and Acquisitionn Administrator

Agency

292 DEPT. OF ENVIRONMENTAL QUALITY

Supervisory Organization

Environmental Quality-Support Services

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Hiring Rates:

Level I- $116,480.00

Job Description

This position is located in the Administrative Services Division - Procurement - Finance Section in Oklahoma City.

All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorship for those on a H1B visa. This position requires in-office work Monday - Friday. There is no remote work allowed.

Basic Purpose

Direct oversight of agency procurement and requisition function in the acquisition of goods and services used to support agency operations. This will include developing and implementing agency policies and procedures, directing staff functions, and insuring compliance with applicable laws and rules concerning the procurement of goods and services. Knowledge of contracting methods pertaining to the acquisition of a wide variety of goods and services; of contract administration principles and practices necessary to monitor contractor performance and resolve disputes; of state purchasing laws and regulations; of assigned commodities and services; of sources of supply; of recent developments, trends, and improvements in products; of economic factors affecting acquisition; and of management principles and practices. Ability is required to direct an agency acquisition function; to write and review purchase requisitions and specifications; to evaluate bids and award contracts; to identify sources of supply; to monitor contract performance and resolve disputes; to communicate effectively, both orally and in writing; and to establish and maintain effective working relationships with others.

Typical Functions

• Directs and coordinates acquisition activities for the agency; develops contract specifications, program evaluation, and problem resolutions.
• Provides direction to staff involved in planning and coordinating acquisition services; supervises staff; establishes performance standards and evaluates work performed.
• Researches and interprets applicable federal and state laws, regulations, rules, and policies; provides interpretation of policy and procedures to staff and outside entities.
• Develops and enforces agency policies to ensure compliance consistent with various federal and state requirements.
• Mediates disputes between vendors and agencies; reviews facts and recommends appropriate settlements.
• Acts as liaison to OMES.
• Prepares budgets and necessary reports and maintains records for the area of responsibility; develops immediate and long-range financial plans for inclusion in the agency's financial plan.
• Participates in top level management meetings concerning policies and procedures; recommends changes in statewide standards and specifications.
• Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.

Travel Requirements

Occasional travel may be required.

Education and Experience

Education and Experience requirements at this level consist of a bachelor's degree in business administration and five years of experience in business or office management, including four years in purchasing, acquisition or supply; or an equivalent combination of education and experience, substituting one year of technical experience in purchasing or in writing and/or reviewing purchase requisitions or specifications for each year of the required education.

Additional Considerations/Preference: (These cannot eliminate a candidate)

• P-Card Administration

Physical Requirements

Occasionally lifting/carrying 75 pounds, 25 pounds frequently, able to push and pull a maximum force of 40 pounds and able to lift and hold overhead up to 40 pounds. Other work will be in an office environment with computer and telephone skills.

Special Requirements

Requires possession of a valid Oklahoma driver's license at the time of appointment.

Requires a CPO Level II

Other Information not included above:

Employee must be capable of effectively and diplomatically communicating (both verbal and written) with DEQ and other agency personnel, and with the public.

Employee must be capable of using DEQ standard software (Office 365, OnBase, PeopleSoft etc.), the Internet, and other software as necessary or be willing to train in areas where they are not proficient.