Contracting and Acquisitionn Administrator

State of Oklahoma; Oklahoma; On-site; USD 99,000 - 134,000; Full time

Benefits offered by this job

Generous leave

Benefits package

Job summary

State of Oklahoma is seeking a Contracting and Acquisition Administrator in Oklahoma City. The role involves directing procurement and requisition activities, overseeing staff, and ensuring compliance with state purchasing laws.

In-office work Monday–Friday with no remote option. Qualifications include a bachelor’s degree in business administration and five years in business/office management, including four years in purchasing or acquisition, plus a CPO Level II and valid Oklahoma driver’s

Qualifications

• Bachelor’s degree in business administration and five years of experience in business or office management, including four years in purchasing, acquisition or supply, or an equivalent combination.

Responsibilities

• Direct oversight of agency procurement and requisition function in the acquisition of goods and services.
• Write and review purchase requisitions and specifications; evaluate bids and award contracts; identify sources of supply.
• Develop and enforce agency policies to ensure compliance with federal and state requirements.
• Monitor contract performance and resolve disputes; mediate vendor-agency issues.

Skills

Procurement

Contract management

Vendor relations

Regulatory compliance

Education

Bachelor's degree in business administration

Tools

Office 365

OnBase

PeopleSoft

Job description

Contracting and Acquisition Administrator

Agency: 292 DEPT. OF ENVIRONMENTAL QUALITY

Supervisory Organization

Environmental Quality–Support Services

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Compensation

Hiring Rates:
Level I- $116,480.00

Job Description

This position is located in the Administrative Services Division - Procurement - Finance Section in Oklahoma City.

All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorship for those on a H1B visa. This position requires in-office work Monday - Friday. There is no remote work allowed.

Application Requirements

All applicants must upload a resume, a transcript, and CPO Certification to be considered for this position.

Basic Purpose

Direct oversight of agency procurement and requisition function in the acquisition of goods and services used to support agency operations. This will include developing and implementing agency policies and procedures, directing staff functions, and insuring compliance with applicable laws and rules concerning the procurement of goods and services. Knowledge of contracting methods pertaining to the acquisition of a wide variety of goods and services; of contract administration principles and practices necessary to monitor contractor performance and resolve disputes; of state purchasing laws and regulations; of assigned commodities and services; of sources of supply; of recent developments, trends, and improvements in products; of economic factors affecting acquisition; and of management principles and practices. Ability is required to direct an agency acquisition function; to write and review purchase requisitions and specifications; to evaluate bids and award contracts; to identify sources of supply; to monitor contract performance and resolve disputes; to communicate effectively, both orally and in writing; and to establish and maintain effective working relationships with others.

Typical Functions

• Directs and coordinates acquisition activities for the agency; develops contract specifications, program evaluation, and problem resolutions.
• Provides direction to staff involved in planning and coordinating acquisition services; supervises staff; establishes performance standards and evaluates work performed.
• Researches and interprets applicable federal and state laws, regulations, rules, and policies; provides interpretation of policy and procedures to staff and outside entities.
• Develops and enforces agency policies to ensure compliance consistent with various federal and state requirements.
• Mediates disputes between vendors and agencies; reviews facts and recommends appropriate settlements.
• Acts as liaison to OMES.
• Prepares budgets and necessary reports and maintains records for the area of responsibility; develops immediate and long-range financial plans for inclusion in the agency’s financial plan.
• Participates in top level management meetings concerning policies and procedures; recommends changes in statewide standards and specifications.
• Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.

Travel Requirements

• Occasional travel may be required.

Education And Experience

Education and Experience requirements at this level consist of a bachelor’s degree in business administration and five years of experience in business or office management, including four years in purchasing, acquisition or supply; or an equivalent combination of education and experience, substituting one year of technical experience in purchasing or in writing and/or reviewing purchase requisitions or specifications for each year of the required education.

Additional Considerations/Preference

• P-Card Administration

Physical Requirements

• Occasionally lifting/carrying 75 pounds, 25 pounds frequently, able to push and pull a maximum force of 40 pounds and able to lift and hold overhead up to 40 pounds. Other work will be in an office environment with computer and telephone skills.

Special Requirements

• Requires possession of a valid Oklahoma driver’s license at the time of appointment.
• Requires a CPO Level II

Other Information not included above

• Employee must be capable of effectively and diplomatically communicating (both verbal and written) with DEQ and other agency personnel, and with the public.
• Employee must be capable of using DEQ standard software (Office 365, OnBase, PeopleSoft etc.), the Internet, and other software as necessary or be willing to train in areas where they are not proficient.
• Employee will be expected to participate in training in those areas deemed important for performing the job, to continually enhance work skills especially as upgrades to various software applications are required to complete the assigned duties.
• Employee must exhibit positive responsiveness with assigned tasks and with newly identified projects that the agency/division deem necessary to meet program assignments, commitments, and directives overall Agency or Division goals.
• Additionally, he/she will need to learn how to perform the tasks of other employees to serve in that capacity during the absences of those employees.
• Employee must be willing to change work schedule to work weekends, off hours, holidays, and extended hours if need arises.

Benefits

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous Benefit Allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Not all applicants will receive an interview. If you are selected to be interviewed, you will be notified by email.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.