eFiling Specialist

Steno Agency, Inc.; United States; Remote; USD 31,684 - 37,195; Full time

Benefits offered by this job

Low-cost health, vision & dental plans

Flexible Paid Time Off

Equity options

Monthly stipend for internet and phone costs

Job summary

An innovative legal tech startup is seeking an eFiling specialist to manage court submissions in California. The role demands 3+ years of experience in legal support and a deep understanding of filing requirements. You will ensure timely entries, maintain client communications, and handle various databases. This position offers flexibility, competitive hourly pay of $23-$27, and a range of exceptional benefits including equity options and a wellness program.

Qualifications

• 3+ years of experience with eFiling, Physical Filing, and related Court Service work.
• Deep understanding of California Court filing requirements.
• Experience with legal support vendors and process servers.

Responsibilities

• Review incoming client requests and prepare submissions for filing.
• Manage and enter data into internal systems accurately.
• Communicate effectively with customers on filing statuses.

Skills

eFiling

California Court procedures

Communication skills

Legal document review

Database management

Tools

Journal Tech

Tyler Odyssey

Legal CMS

Job description

Full-Time, Remote / Hourly, Non-Exempt / Includes Exceptional Benefits / Flexible PTO / Flexible Schedule / Equity

Steno is growing! We’re looking for an eFiling specialist with California Court expertise to join our winning team, which is revolutionizing the litigation industry every single day. We’re a diverse team from all over the country (and beyond), and we’re crazy about redefining the boundaries of an outdated industry.

Who are you?

We’re looking for a highly organized individual who thrives in a busy, fast-paced environment — we know you’ve heard this before, but we’re not kidding. We’re growing — fast — so we’re looking for folks who are excited to keep pace and help us expand our litigation support services. If a fast-paced environment that is equal parts challenging and rewarding doesn’t motivate you, then the operations team is probably not the right fit. But if you thrive in a forward-thinking environment where you can use your knowledge of the legal industry to help change the support services landscape (and don’t mind facing new challenges), you may just find the home you are looking for here.

On a regular basis you will

• Review incoming client requests in accordance with court rules, prepare them accordingly, and submit filings through Steno’s eFiling portal.
• Enter client and order information into our databases, including new assignments, updating documentation, status notifications, and closing orders.
• Ensure the timely completion of customer orders assigned to you, meeting service level agreements.
• Prioritize and monitor rush assignments to ensure timely delivery and effective customer communication.
• Maintain open lines of communication with customers, keeping them informed on status updates, conformed copies, and notifications of any rejections.
• Handle client emails and calls related to eFiling and court requests with a hospitality mindset.
• Monitor jobs on multiple databases to ensure timely status and fulfillment.
• Review and acknowledge special instructions and/or additional customer requests and ensure these are followed appropriately.
• Develop a solid understanding of filing requirements in the jurisdiction(s) covered.
• Handle customer inquiries and escalations quickly, and elevate to the appropriate relationship owners when necessary.
• Maintain accurate and concise notes of customer and vendor interactions.
• Close and invoice customer requests.

Qualifications

• You have 3+ years of experience with eFiling, Physical Filing, and related Court Service work.
• You have a legal/litigation support background, specifically in preparing, reviewing, overseeing, and submitting legal documents for court filing.
• You have a deep understanding of the filing requirements and procedures for the California Courts, which prevents our clients from having their filings rejected.
• You have experience reviewing and submitting cases and documents with Journal Tech, Tyler Odyssey, LegalConnect, GreenFiling, or other related portals and software.
• You have experience with Legal CMS, which facilitates service of process, court filings/copy jobs, and eFiling.
• You’ve worked with legal support vendors, affiliates, and/or process servers for the fulfillment of service of process and court assignments.
• You’re a natural communicator and feel comfortable interfacing with people in every level of an organization.
• You can work through highly detailed processes efficiently and stay organized.
• You have the desire to work with a fast‑paced and quickly growing tech start‑up and are enthusiastic about the opportunity for growth within the company.

Salary & Benefits

• Salary: $23 - $27/hour
• Health, Vision & Dental Benefits – low‑cost health plans that free up mind space and unlock our employees' best work
• Wellness/Mental Health – shared benefits to be used among employees and families
• Flexible Paid Time Off – allowing employees to find balance in their lives
• Options of Equity – we know our success is nothing without our team
• Access to a company‑provided 401(k) account
• A home office set‑up and a monthly stipend to offset internet and phone costs

About Steno

• Founded in 2018 and growing fast!
• Values: be highly reliable, constantly innovate, operate with a hospitality mindset
• Diverse backgrounds welcome! Steno employees have a unique blend of legal, technology, operations, and finance experience
• We are revolutionizing the litigation and court reporting industry
• Cutting‑edge technology – unique products and integrations to maximize the output of legal professionals
• White glove, concierge customer service that our clients rave about

Application Information

• Steno is an equal‑opportunity employer and does not discriminate based on any characteristics that are protected under the law. All employment decisions are based on qualifications, merit, and business needs.
• Applicants needing special assistance or accommodations for interviews or website access should contact us at [e-mail].
• Steno personnel will always have either a steno.com email address or will contact you via Rippling Recruiting. Act with caution if asked for personal information. Background checks, for example, are only conducted after an offer is extended.
• Applicants should receive a confirmation email immediately after applying. If you haven’t received it, check your email spam folder and approve the sender address to ensure receipt of future communications.
• Information provided to Steno, such as professional credentials and skills, educational and work history, the results of technical skills assessments or working exercises, and other information that may be included on a resume or application, is collected and stored in our system. Still, we never disclose or sell your personal information.