EE&C Administrative Coordinator - Scheduling & Ops

YMCA of Metropolitan Chicago; Chicago (IL); On-site; USD 40,000 - 52,000; Full time

Job summary

YMCA of Metropolitan Chicago is seeking an Administrative Aide for the Early Education & Care (EE&C) department to provide essential administrative support, coordinate calendars, prepare reports, and maintain records to help the team deliver high-quality programs.

The role also includes onboarding new staff, coordinating with internal and external partners, and assisting with policy implementation and procurement of office supplies.

Qualifications

• High school diploma or equivalent is required; an associate degree is preferred.
• Minimum 2 years of administrative support experience, preferably in non-profit or community service.
• Experience coordinating office activities and managing schedules for multiple team members.
• Proven ability to handle confidential information with discretion and professionalism.

Responsibilities

• Provide administrative support to the EE&C department, including scheduling meetings, managing calendars, and organizing events.
• Assist in preparing and distributing reports, presentations, and correspondence.
• Maintain accurate records and databases related to department operations.
• Coordinate communication within the department and with external partners.
• Support development and implementation of departmental policies and procedures.
• Procure office supplies and equipment for efficient resource use.
• Handle inquiries and provide information regarding departmental activities and programs.
• Assist in onboarding and training of new staff within the department.
• Perform other duties to support the YMCA’s mission and goals.

Skills

Organizational skills

Communication

Teamwork

Problem solving

Customer service

Attention to detail

MS Office

Education

High school diploma or equivalent

Associate degree in business administration or related field

Tools

Microsoft Office Suite

Database management systems

Job description

YMCA of Metropolitan Chicago is seeking an Administrative Aide for the Early Education & Care (EE&C) department to provide essential administrative support, coordinate calendars, prepare reports, and maintain records to help the team deliver high-quality programs.

The role also includes onboarding new staff, coordinating with internal and external partners, and assisting with policy implementation and procurement of office supplies.