Education & Care Administrative Specialist

Paycom; Chicago, Northern (IL, KY); Hybrid; USD 23,000 - 26,000; Full time

Job summary

The YMCA of Metropolitan Chicago is hiring an Administrative Aide for the Early Education & Care department in North Lawndale, Chicago, IL. This role provides essential administrative support to enable smooth department operations, including scheduling, filing, and coordinating events.

You will prepare reports, manage databases, handle inquiries, and assist in policy implementation while maintaining confidentiality and delivering strong customer service in a nonprofit environment.

Qualifications

• High school diploma or GED required; an associate degree in business or related field preferred.
• Minimum 2 years in administrative support; nonprofit experience preferred.
• Experience coordinating office activities and scheduling for multiple staff.

Responsibilities

• Provide administrative support to the EE&C department, including scheduling meetings and managing calendars.
• Prepare and distribute reports, presentations, and correspondence.
• Maintain accurate records and databases for department operations.
• Coordinate internal and external communications and follow-ups.
• Assist in policy development and procurement of office supplies and equipment.
• Support onboarding and training of new staff within the department.

Skills

Organizational skills

Communication

MS Office

Database management

Independent work

Problem solving

Customer service

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office Suite

Database management

Job description

The YMCA of Metropolitan Chicago is hiring an Administrative Aide for the Early Education & Care department in North Lawndale, Chicago, IL. This role provides essential administrative support to enable smooth department operations, including scheduling, filing, and coordinating events.

You will prepare reports, manage databases, handle inquiries, and assist in policy implementation while maintaining confidentiality and delivering strong customer service in a nonprofit environment.