Administrative Coordinator, Early Childhood Impact

YMCA of the East Bay; San Pablo (CA); On-site; USD 67,000 - 69,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Flexible Spending Accounts

Paid Time Off

Professional Development

YMCA Membership Benefits

Job summary

YMCA of the East Bay is seeking an Administrative Specialist for the Early Childhood Impact division in Richmond Parkway, San Pablo, CA. Under the direction of the Executive Director, this role provides administrative and project support, coordinating meetings, data entry, recordkeeping, and cross-functional assistance to ensure smooth day-to-day operations.

You will work with leadership and program staff in a dynamic early childhood environment and contribute to quality, inclusion, continuous

Qualifications

• High school diploma or GED required; Associate degree or equivalent preferred; Bachelor’s degree a plus.
• Two years of experience in administrative, program, or operational support in a fast-paced environment.
• Knowledge of early childhood programs, Head Start, or ECI preferred.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, databases, and other office technology.
• Familiarity with Canva and web-based communication platforms preferred.
• Strong written and verbal communication skills and ability to prepare meeting minutes and correspondence.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Attend meetings and prepare accurate meeting minutes, agendas, and information packets.
• Organize and maintain division calendars, schedule meetings, trainings, and events.
• Process administrative tasks to support day-to-day operations of the ECI division.
• Support operations-related communication by phone, email, letters, and memos.
• Maintain electronic and physical filing systems for accessible records.
• Lead and support short- and long-term projects assigned by ECI leadership.
• Participate in self-assessment and program monitoring activities.

Skills

Meeting coordination

Communication

Organization

Customer service

Data entry

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Canva

Job description

YMCA of the East Bay is seeking an Administrative Specialist for the Early Childhood Impact division in Richmond Parkway, San Pablo, CA. Under the direction of the Executive Director, this role provides administrative and project support, coordinating meetings, data entry, recordkeeping, and cross-functional assistance to ensure smooth day-to-day operations.

You will work with leadership and program staff in a dynamic early childhood environment and contribute to quality, inclusion, continuous