Education & Workforce Development Admin Specialist

Advanced Robotics for Manufacturing - ARM; Pittsburgh (Allegheny County); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

4 weeks paid vacation

Holiday benefits

Home office stipend

Health insurance options

Retirement contributions

Parental leave

Military leave

Job summary

ARM Institute is seeking an Education and Workforce Development Team Administrative Assistant to provide essential operational support across Education and Workforce Development programs. You will help with scheduling, records management, communications, and event logistics to ensure smooth program execution in alignment with organizational priorities.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment,

Qualifications

• High school diploma or equivalent required.
• Associate degree in business or related field preferred.
• Strong administrative and organizational skills with attention to detail.
• Ability to manage multiple tasks, deadlines, and priorities in a fast-paced environment.
• Excellent written and verbal communication; strong recordkeeping abilities.

Responsibilities

• Coordinate scheduling, calendar management, meetings, and follow-up.
• Prepare agendas, take notes, and distribute materials.
• Maintain organized electronic and physical files for program records.
• Assist with contracts, sub-awards, and related program materials.
• Support data entry and reporting trackers for program activities.
• Coordinate communications with internal staff and external stakeholders.
• Assist onboarding activities for program participants and partners.
• Organize files and submission materials for proposals and processes.

Skills

Administrative skills

Organizational skills

Communication skills

Multitasking

Recordkeeping

Travel readiness

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Microsoft Office

Email & calendar tools

Presentation software

Job description

ARM Institute is seeking an Education and Workforce Development Team Administrative Assistant to provide essential operational support across Education and Workforce Development programs. You will help with scheduling, records management, communications, and event logistics to ensure smooth program execution in alignment with organizational priorities.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment,