Education and Workforce Development Project Assistant

ARM Institute; Pittsburgh (Allegheny County); Hybrid; USD 45,000 - 55,000; Full time

Job summary

ARM Institute in Pittsburgh is seeking an Education and Workforce Development Project Assistant to support grant-funded programs aimed at advancing workforce development. The ideal candidate will be detail-oriented and passionate about contributing to community impact.

This role involves project coordination, communication with program partners, and maintaining project documentation. The EWD Project Assistant will thrive in a dynamic non-profit environment while supporting various initiatives and educational programming.

Please note that this is a hybrid position, and consideration will be given to U.S. citizens only.

Qualifications

• Minimum of 1 year of experience in project coordination or program support.
• Ability and willingness to travel up to 20% for business-related activities.
• Must be a U.S. citizen.

Responsibilities

• Support coordination of grant-funded workforce programs.
• Serve as a primary contact for program partners.
• Prepare status reports and project updates.
• Organize meetings, schedules, and project communications.
• Maintain project records and compliance documentation.

Skills

Project coordination

Communication skills

Organizational skills

Proficiency in spreadsheets

Familiarity with project tracking software

Education

Bachelor’s degree in education, public administration, or related field preferred

Associate degree or relevant work experience may be considered

Job description

Company Description

The ARM (Advanced Robotics for Manufacturing) Institute is a Manufacturing Innovation Institute (MII) and is part of the Manufacturing USA network. The ARM Institute leverages a unique and robust consortium of 500+ consortium members and partners across industry, academia, and government to make robotics, autonomy, and artificial intelligence more accessible to U.S. manufacturers large and small, train and empower the manufacturing workforce, strengthen our economy and global competitiveness, and elevate national security and resilience. The ARM Institute leads the way to a future where people & robots work together to respond to our nation’s greatest challenges and to produce the world’s most desired products.

Position Overview

The ARM Institute is searching for an Education and Workforce Development (EWD) Project Assistant to join our team. The EWD Project Assistant supports the successful delivery of workforce and economic development initiatives by providing project coordination, administrative support, and program tracking for a portfolio of grant-funded programs. Working closely with the Director of EWD Programs, this role helps manage project activities, maintain documentation, monitor progress, and coordinate communication with internal teams and external stakeholders. The ideal candidate is highly organized, detail-oriented, and passionate about supporting programs that advance workforce development, innovation, and community impact. This is a dynamic opportunity in a non‑profit organization for someone who thrives in an interesting and challenging work environment.

Responsibilities and Duties

• Support the coordination and execution of multiple grant‑funded workforce and economic development (EWD) programs and initiatives.
• Serve as a primary point of contact for program partners and sub‑awardees, assisting with onboarding, contracting, and documentation requirements.
• Coordinate meetings, schedules, and project communications, including preparing agendas, presentations, and meeting summaries.
• Maintain accurate project records, documentation, and shared resources to support program operations and compliance requirements.
• Collect, organize, and track project data, performance metrics, and program deliverables.
• Prepare status reports, project updates, and other materials for internal leadership and external stakeholders.
• Support communication and collaboration with partners, funders, sub‑awardees, and other key stakeholders.
• Assist with maintaining project dashboards, trackers, databases, and website content to ensure information remains current and accessible.
• Provide logistical and administrative support for meetings, workshops, training sessions, events, and other program activities.
• Support the administration of the organization’s Endorsement Program, including applications, renewals, audits, reporting, and participant communications.
• Assist with the planning, coordination, and delivery of educational programming, guided tours, and visitor experiences within the Learning Lab and Experience Center.
• Contribute to special projects and other program initiatives that advance the organization’s workforce development and innovation goals.

Requirements

• Bachelor’s degree in education, public administration, business, workforce development, or a related field preferred.
• Associate degree and/or relevant work experience may be considered in lieu of education.
• Minimum of 1 year of experience in project coordination, program support, education, workforce development, or a related field.
• Familiarity with Outlook and proficiency in common workplace tools (e.g., spreadsheets, project tracking software, and presentation tools).
• Ability and willingness to travel up to 20% as needed for business‑related meetings, events, and project support.
• Must be a U.S. citizen.

Note: This is a hybrid role in our Pittsburgh office. Consideration will only be given to U.S. citizens.