Education Events Coordinator - Travel-Ready & AV

Texas Association of Counties; Austin (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Texas Association of Counties is seeking an Events Coordinator to manage registration, AV coordination, presentation creation, and on-site logistics for conferences and education programs. This role requires strong communication, organization, and willingness to travel frequently, including weekends.

Ideal candidates will have a high school diploma or equivalent and up to three years of event planning experience, plus proficiency with MS Office and experience with iMIS or similar CRM systems.

Qualifications

• High school graduate or equivalent required.
• 0-3 years experience in event planning or coordination preferred.
• Must execute extensive travel commitments and have a valid Texas driver’s license and clean driving record.

Responsibilities

• Coordinate pre- and post-conference activities for education programs and events under the Project Manager’s guidance.
• Track attendance and facility use; accommodate ADA requests and coordinate materials delivery.
• Oversee event registration processes, including CRM setup, online/in-person registration, receipts, and cash handling procedures; collaborate with IT and Member Services for access issues.
• Create conference presentations and coordinate AV needs with speakers; ensure compatibility of submitted materials.
• Maintain clear communication with TAC members, staff, and the public about TAC-sponsored programs and events.
• Contribute to special projects and perform other duties as assigned.

Skills

Communication skills

Professionalism

MS Office proficient

AV equipment troubleshooting

Time management

Travel willingness

Education

High school diploma or equivalent

Tools

iMIS

Job description

Texas Association of Counties is seeking an Events Coordinator to manage registration, AV coordination, presentation creation, and on-site logistics for conferences and education programs. This role requires strong communication, organization, and willingness to travel frequently, including weekends.

Ideal candidates will have a high school diploma or equivalent and up to three years of event planning experience, plus proficiency with MS Office and experience with iMIS or similar CRM systems.