Education Programs Operations & Data Coordinator

Apollo Theater; New York (NY); On-site; USD 58,000 - 60,000; Full time

Job summary

The Apollo Theater in New York seeks an Education Operations Coordinator to organize systems, records, and data for the Education Department, ensuring daily administrative functions run smoothly.

You will handle inquiries, coordinate calendars, oversee registration and payments for Education projects, and support the Senior Director with confidential information. Strong data management and communication skills are essential in this fast‑moving, culturally rich environment.

Qualifications

• Bachelor's degree plus 3 years in a professional office setting.
• Experience in administrative, operations, or data coordination roles.
• Strong organizing, reliability, and ability to prioritize and meet deadlines.

Responsibilities

• Oversee Education resources, equipment, and loans.
• Attend to Education e-mail messages and voice messages; respond to inquiries.
• Organizes Education staff meetings, agendas, and notes.
• Assists with orders for general and programmatic materials, supplies, and hospitality.
• Creates and maintains detailed calendars and schedules of departmental activities.
• Oversees registration and payments for select Education projects and events; maintains collateral materials.
• Serves as a first point of contact for day-to-day communications and customer questions.
• Manages vendor relationships and office/program logistics.
• Supports the Senior Director administratively.

Skills

Administrative experience

Operations coordination

Data management

Communication skills

Education

Bachelor's degree

Tools

Excel

Google Sheets

CRM

Job description

The Apollo Theater in New York seeks an Education Operations Coordinator to organize systems, records, and data for the Education Department, ensuring daily administrative functions run smoothly.

You will handle inquiries, coordinate calendars, oversee registration and payments for Education projects, and support the Senior Director with confidential information. Strong data management and communication skills are essential in this fast‑moving, culturally rich environment.