Education Operations Specialist

Apollo Theater Foundation, Inc.; New York (NY); On-site; USD 58,000 - 60,000; Full time

Job summary

A education operations coordinator at Apollo Theater Foundation, Inc. will organize and maintain systems, records, and data for the Education Department, supporting the Senior Director and handling inquiries regarding Apollo Education programs.

This role requires discretion and strong organizational skills in a fast-paced environment. Responsibilities include data management in CRMs and spreadsheets, coordinating meetings and events, and ensuring accurate monthly reporting and compliance for

Qualifications

• Bachelor's degree and at least 3 years in a professional office setting.
• Experience in administrative, operations, or data coordination roles.
• Excellent organizing and time management with ability to prioritize.
• Strong attention to detail and math skills; comfortable with spreadsheets/databases.
• CRM experience is a plus; strong discretion with confidential information.

Responsibilities

• Oversee Education resources, equipment documentation, and loans.
• Handle Education emails, voice messages, and inquiries.
• Organize Education staff meetings, agendas, and notes.
• Process orders for materials and hospitality; manage calendars.
• Maintain CRM/databases; coordinate monthly reporting for leadership.
• Ensure confidentiality and compliant handling of sensitive records.

Skills

Organizational skills

Attention to detail

Communication skills

Discretion and confidentiality

Multitasking

Problem solving

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office 365

Excel

Google Sheets

CRM

Zoom

Microsoft Teams

Google Meet

Project management tools

Job description

A education operations coordinator at Apollo Theater Foundation, Inc. will organize and maintain systems, records, and data for the Education Department, supporting the Senior Director and handling inquiries regarding Apollo Education programs.

This role requires discretion and strong organizational skills in a fast-paced environment. Responsibilities include data management in CRMs and spreadsheets, coordinating meetings and events, and ensuring accurate monthly reporting and compliance for