Education Programs Coordinator (On-site)

University of California, Los Angeles; Los Angeles (CA); Hybrid; USD 55,000 - 70,000; Full time

Job summary

UCLA Extension is seeking an organized administrator to support operational delivery of continuing education programs. The role coordinates logistics, assists instructors and students, and collaborates with cross-functional teams to ensure high-quality experiences.

Ideal candidates are customer-focused, with a passion for lifelong learning and the ability to thrive in a fast-paced educational environment. Hybrid on-site work is required, with a minimum of 3 days per week on campus.

Qualifications

• 2–3 years experience providing administrative or program coordination support.
• Ability to independently prioritize, organize, and manage workflow to meet deadlines.
• Adaptability to changing priorities and interruptions in a fast-paced environment.
• Strong decision-making and judgment with appropriate issue escalation.
• Excellent verbal communication and presentation skills for diverse audiences.
• Strong written communication, editing, and proofreading capabilities.
• Attention to detail and commitment to high-quality outcomes.
• Analytical skills for data gathering and trend analysis.
• Ability to evaluate alternatives and develop effective recommendations.
• Customer service oriented with professional stakeholder interactions.
• Experience coordinating academic or continuing education programs; proficiency with MS Office, CRM, LMS.

Responsibilities

• Coordinate program operations and logistics to ensure smooth delivery.
• Support instructors and students with access, schedules, and resources.
• Collaborate with cross-functional teams to maintain program quality.
• Monitor budgets, expenditures, and basic financial analytics.
• Assist in data gathering and reporting to inform improvements.

Skills

Administrative support

Program coordination

Customer service

Communication skills

Data analysis

Organizational skills

Schedule management

Education

Bachelor's Degree

Tools

Microsoft Office

CRM systems

LMS platforms

Job description

UCLA Extension is seeking an organized administrator to support operational delivery of continuing education programs. The role coordinates logistics, assists instructors and students, and collaborates with cross-functional teams to ensure high-quality experiences.

Ideal candidates are customer-focused, with a passion for lifelong learning and the ability to thrive in a fast-paced educational environment. Hybrid on-site work is required, with a minimum of 3 days per week on campus.