Education Program Specialist, BSGP

Wexner Medical Center; Columbus (OH); Hybrid; USD 42,000 - 52,000; Full time

Job summary

The Biomedical Sciences Graduate Program (BSGP) at The Ohio State University Wexner Medical Center invites applications for an Education Program Specialist. The role collaborates with faculty and staff to coordinate recruitment, admissions, and events, while providing professional administrative support across multiple platforms.

The position requires a bachelor’s degree (or equivalent) and at least two years of relevant experience.

Qualifications

• Bachelor's degree or equivalent.
• Two years of relevant experience.
• Proficient in Microsoft Office Suite; familiarity with SIS, Workday, and Qualtrics preferred.

Responsibilities

• Coordinate and execute recruitment activities and program events.
• Serve as the primary COM Trainee Research Day planning contact.
• Provide programmatic coordination and administrative support.
• Process graduate admissions applications and maintain admissions spreadsheets.
• Respond to general program inquiries and assist in course maintenance/scheduling.
• Maintain and update SIS content, Carmen/Canvas, EDWARD, GradForms, Teams, and other platforms.
• Coordinate travel requests and reimbursements for students and staff via Workday.
• Perform other duties as assigned.

Skills

Program coordination

Administrative support

Microsoft Office Suite

SIS/Workday/Qualtrics

Education

Bachelor's degree or equivalent

Tools

SIS

Workday

Qualtrics

Job description

The Biomedical Sciences Graduate Program (BSGP) serves as the umbrella graduate program in the College of Medicine, with 11 areas of research emphasis and 400 associated faculty members in 26 units across The Ohio State University Wexner Medical Center and Nationwide Children's Hospital. The primary objective of the Biomedical Sciences Graduate Program is to provide interdisciplinary training to talented predoctoral students and to equip them with the necessary skills to make significant scientific breakthroughs in academia, industry, and government.

The Biomedical Sciences Graduate Program's Education Program Specialist collaborates with the Faculty Co-Directors, the Administrative Program Director, and teaching faculty to provide programmatic coordination and professional-level administrative support.

• Coordinating and executing recruitment activities
• Serving as the primary BSGP point of contact for the planning and coordination of the COM Trainee Research Day
• Coordinating logistical support for all Program events
• Assisting in processing graduate admissions applications and maintaining admissions spreadsheets
• Responding to general Program inquiries
• Course maintenance and scheduling
• Maintaining and updating BSGP content within the Student Information System (SIS), Carmen/Canvas, EDWARD, GradForms, Microsoft Teams, and other educational platforms
• Coordinating and submitting travel requests and reimbursements for current and prospective COM students and program staff via Workday
• Performing other duties as assigned

Minimum Required Education

• Bachelor’s degree or equivalent experience.

Minimum Required Qualifications

• Two years of relevant experience. Requires successful completion of a background check. Selected candidate may be asked to complete a pre-employment physical including a drug screen.

Additional Desired Qualifications

• Experience in program coordination, implementation, planning, and administration or managing of multiple complex tasks in a university setting is strongly desired.
• Proficient in Microsoft Office Suite
• Prior experience in SIS, Workday, and Qualtrics

Function: Education

Sub-function: Education Program

Career Band: S

Career Level: S2

Work Schedule

This position is a hybrid position with at least 3 days a week expected in the office. This position may require additional in-office days and early morning and/or evening hours during peak admissions seasons, which span January-February.

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.