Education Program Specialist, BSGP

The Ohio State University; Columbus (OH); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Ohio State University is seeking an Education Program Specialist for the Biomedical Sciences Graduate Program (BSGP). The role collaborates with faculty and staff to coordinate recruitment, admissions, and events, while maintaining program content across multiple educational platforms.

Responsibilities include processing admissions, supporting Trainee Research Day, travel reimbursements, and general inquiries.

Qualifications

• Bachelor’s degree or equivalent experience.

Responsibilities

• Coordinate and execute recruitment activities.
• Serve as the primary BSGP point of contact for the planning and coordination of the COM Trainee Research Day.
• Coordinate logistical support for all Program events.
• Assist in processing graduate admissions applications and maintaining admissions spreadsheets.
• Respond to general Program inquiries; course maintenance and scheduling.
• Maintain BSGP content within the SIS, Carmen/Canvas, EDWARD, GradForms, Microsoft Teams, and other educational platforms.
• Coordinate and submit travel requests and reimbursements for current and prospective COM students and program staff via Workday.
• Perform other duties as assigned.

Education

Bachelor’s degree or equivalent experience.

Job description

Job Title:Education Program Specialist, BSGPDepartment:Medicine | BMEA-Interdisc Biomed Grad Pgm

The Biomedical Sciences Graduate Program (BSGP) serves as the umbrella graduate program in the College of Medicine, with 11 areas of research emphasis and 400 associated faculty members in 26 units across The Ohio State University Wexner Medical Center and Nationwide Children's Hospital. The primary objective of the Biomedical Sciences Graduate Program is to provide interdisciplinary training to talented predoctoral students and to equip them with the necessary skills to make significant scientific breakthroughs in academia, industry, and government.

The Biomedical Sciences Graduate Program's Education Program Specialist collaborates with the Faculty Co-Directors, the Administrative Program Director, and teaching faculty to provide programmatic coordination and professional-level administrative support. Duties include but are not limited to coordinating and executing recruitment activities; serving as the primary BSGP point of contact for the planning and coordination of the COM Trainee Research Day; coordinating logistical support for all Program events; assisting in processing graduate admissions applications and maintaining admissions spreadsheets; responding to general Program inquiries; course maintenance and scheduling; maintaining and updating BSGP content within the Student Information System (SIS), Carmen/Canvas, EDWARD, GradForms, Microsoft Teams, and other educational platforms; coordinate and submit travel requests and reimbursements for current and prospective COM students and program staff via Workday; performs other duties as assigned.

Minimum Required Education

• Bachelor’s degree or equivalent experience.

Minimum Required Qualifications

• Two years of relevant experience. Requires successful completion of a background check. Selected candidate may be asked to complete a pre-employment physical including a drug screen.

Additional Desired Qualifications

• Experience in program coordination, implementation, planning, and administration or managing of multiple complex tasks in a university setting is strongly desired.
• Proficient in Microsoft Office Suite
• Prior experience in SIS, Workday, and Qualtrics

Function: Education

Sub-function: Education Program

Career Band: S

Career Level: S2

Additional Information

Work Schedule

• This position is a hybrid position with at least 3 days a week expected in the office. This position may require additional in-office days and early morning and/or evening hours during peak admissions seasons, which span January-February.

Location: Hamilton Hall (0038)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.