Education Program Specialist 3 - CTSI

Ohio State University; United States; On-site; USD 65,000 - 85,000; Full time

Job summary

Ohio State University seeks an Education Program Specialist 3 to coordinate and evaluate CTSI education programs for trainees and junior faculty. You will manage scheduling, communications, and grant administration while developing training resources and promoting opportunities.

Reporting to the Associate Director, you will monitor program milestones, collect data for NIH progress reports, and collaborate with CTSI leadership to improve outcomes and external visibility.

Qualifications

• Bachelor's degree or equivalent experience.
• Advanced degree in a relevant field is desirable.
• 4 years of relevant experience required. 4-8 years of relevant experience preferred.

Responsibilities

• Coordinate the scheduling and promotion of recurring educational series, workshops, and events.
• Support new externship initiatives and career development opportunities.
• Develop and maintain training and program communication resources (e.g., video libraries, online modules).
• Assist with administrative responsibilities for NIH and institutional training grants.
• Coordinate and monitor trainee/scholar appointment processes, OSU HR requirements, and NIH xTrain submissions.
• Maintain surveys for relevance and conduct pre- and post-program assessments, mentoring surveys, and annual evaluations.
• Coordinate, collect, and monitor trainee/scholar progress updates through IDPs and program milestones.
• Collect, analyze, and report data for internal stakeholders, NIH progress reports, and institutional updates.
• Use tools such as Flight Tracker to monitor career trajectories and program outcomes.
• Establish and manage a database to track junior faculty outcomes and benchmarking results against national data.
• Help support and maintain project plans and Smartsheet to reflect accurate grant and project status.
• Work closely with the Associate Director and CTSI evaluation team to assess and enhance program effectiveness.
• Contribute to program development by identifying opportunities for new initiatives and process improvements.
• Assist with promotional activities to raise awareness of CTSI education and training programs.

Skills

Program coordination

Communication

Data analysis

Project management

Education

Bachelor's degree or equivalent experience

Advanced degree desirable

Tools

Smartsheet

Flight Tracker

IDP tracking

Job description

Job Title: Education Program Specialist 3 - CTSI

Department: Health Sciences | Clinical and Translational Science Institute

Position Summary

The Education Program Specialist 3 supports the administration, coordination, and evaluation of CTSI's Investigator Career Development programs. Reporting to the Associate Director for Investigator Development, this role ensures timely communication, coordination, and monitoring of high-quality remote and in-person educational workshops, training opportunities, and career development initiatives for graduate students, residents, fellows, and junior faculty. The Education Program Specialist 3 works closely with CTSI leadership, faculty, staff, and trainees/scholars to manage day-to-day program operations and contribute to long-term program improvement.

Key Responsibilities

Program Coordination & Delivery

Coordinate the scheduling and promotion of recurring educational series, workshops, and events, including:

• Monthly Seminar Series
• Mentoring workshops (3/year)
• Career Dinners (3/year)
• Thematic or topical workshops
• Grant-writing workshops
• Grant writing office hours to support grant development through one-on-one advising
• Other related meetings and events as required

Support new externship initiatives and career development opportunities.

Develop and maintain training and program communication resources (e.g., video libraries, online modules).

Grant Administration & Compliance

Assist with administrative responsibilities for NIH and institutional training grants.

Coordinate and monitor trainee/scholar appointment processes, OSU HR requirements, and NIH xTrain submissions.

Ensure compliance with NIH and university reporting requirements.

Evaluation & Reporting

Maintain surveys for relevance and conduct pre- and post-program assessments, mentoring surveys, and annual evaluations.

Coordinate, collect, and monitor trainee/scholar progress updates through Individual Development Plans (IDPs), mentoring plans, and program milestones.

Collect, analyze, and report data for internal stakeholders, NIH progress reports, and institutional updates.

Use tools such as the Flight Tracker to monitor career trajectories and program outcomes.

Establish and manage a database to track junior faculty outcomes (e.g., publications, presentations, patents, funding, novel treatments/therapeutics), benchmarking results against national data.

Help support and maintain project plans and Smartsheet to reflect accurate grant and project status.

Collaboration & Continuous Improvement

Work closely with the Associate Director and CTSI evaluation team to assess and enhance program effectiveness.

Contribute to program development by identifying opportunities for new initiatives and process improvements.

Assist with promotional activities to raise awareness of CTSI education and training programs.

Minimum Requirements

Bachelor's degree or equivalent experience. An advanced degree in a relevant field is desirable. 4 years of relevant experience required. 4-8 years of relevant experience preferred.

Additional Information

Location: Prior Hall (0302)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.