Education Program Specialist 3 - CTSI

The Ohio State University Wexner Medical Center; Columbus (OH); Hybrid; USD 60,000 - 75,000; Full time

Job summary

The Ohio State University Wexner Medical Center seeks an Education Program Specialist 3 to support CTSI Investigator Career Development programs. You will coordinate remote and in-person workshops, manage communications, and monitor progress for graduate students, residents, fellows, and junior faculty in collaboration with CTSI leadership.

Reporting to the Associate Director for Investigator Development, you will contribute to program evaluation, NIH grant administration, and data reporting,

Qualifications

• Bachelor's degree or equivalent experience; advanced degree is desirable.
• 4 years of relevant experience required; 4-8 years preferred.
• Experience coordinating NIH and institutional training grants is a plus.

Responsibilities

• Coordinate scheduling and promotion of recurring educational series and events.
• Support externship initiatives and career development opportunities.
• Assist NIH/institutional grant administration and compliance.
• Develop surveys and monitor program evaluation and reporting.
• Collaborate with leadership to improve program effectiveness.

Skills

Program coordination

Communication

Project management

Data reporting

Education

Bachelor's degree

Advanced degree desirable

Tools

Smartsheet

Flight Tracker

Job description

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Position Summary

The Education Program Specialist 3 supports the administration, coordination, and evaluation of CTSI’s Investigator Career Development programs. Reporting to the Associate Director for Investigator Development, this role ensures timely communication, coordination, and monitoring of high-quality remote and in-person educational workshops, training opportunities, and career development initiatives for graduate students, residents, fellows, and junior faculty. The Education Program Specialist 3 works closely with CTSI leadership, faculty, staff, and trainees/scholars to manage day-to-day program operations and contribute to long-term program improvement.

Key Responsibilities

Program Coordination & Delivery

• Coordinate the scheduling and promotion of recurring educational series, workshops, and events, including:
  • Monthly Seminar Series
  • Mentoring workshops (3/year)
  • Career Dinners (3/year)
  • Thematic or topical workshops
  • Grant-writing workshops
  • Grant writing office hours to support grant development through one-on-one advising
  • Other related meetings and events as required
• Support new externship initiatives and career development opportunities.
• Develop and maintain training and program communication resources (e.g., video libraries, online modules).

Grant Administration & Compliance

• Assist with administrative responsibilities for NIH and institutional training grants.
• Coordinate and monitor trainee/scholar appointment processes, OSU HR requirements, and NIH xTrain submissions.
• Ensure compliance with NIH and university reporting requirements.

Evaluation & Reporting

• Maintain surveys for relevance and conduct pre- and post-program assessments, mentoring surveys, and annual evaluations.
• Coordinate, collect, and monitor trainee/scholar progress updates through Individual Development Plans (IDPs), mentoring plans, and program milestones.
• Collect, analyze, and report data for internal stakeholders, NIH progress reports, and institutional updates.
• Use tools such as the Flight Tracker to monitor career trajectories and program outcomes.
• Establish and manage a database to track junior faculty outcomes (e.g., publications, presentations, patents, funding, novel treatments/therapeutics), benchmarking results against national data.
• Help support and maintain project plans and Smartsheet to reflect accurate grant and project status

Collaboration & Continuous Improvement

• Work closely with the Associate Director and CTSI evaluation team to assess and enhance program effectiveness.
• Contribute to program development by identifying opportunities for new initiatives and process improvements.
• Assist with promotional activities to raise awareness of CTSI education and training programs.

Minimim Requirements

• Bachelor's degree or equivalent experience. An advanced degree in a relevant field is desirable. 4 years of relevant experience required. 4-8 years of relevant experience preferred.

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.