Education Program Coordinator II - Phase 2

The Medical College of Wisconsin, Inc.; Madison (WI); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Healthcare coverage

403B retirement plan

Paid vacation and holidays

Tuition reimbursement

Parental leave

EFAP

Job summary

The Medical College of Wisconsin, Inc. seeks a coordinated educator to manage the Ambulatory Integrated Block for the Doctorate program. You will collaborate with clerkship coordinators and MCWfusion faculty to advance curriculum goals.

You will build schedules, maintain timelines, and support assessments in Brightspace and related databases, ensuring a smooth learning experience for students and faculty across blocks.

Qualifications

• Experience coordinating medical education programs or similar curricula.
• Ability to develop course schedules, forms, reports, and assessments.
• Experience using learning management systems and educational databases.

Responsibilities

• Coordinate development of Ambulatory Integrated Block educational materials and schedules.
• Build scheduling templates for student–faculty preceptors across blocks.
• Maintain course timelines, deadlines, and grading materials.
• Populate schedules for ~75 students per block, three times yearly.
• Create systems for student ranking of selective choices in IM, Peds, and Surgery.
• Maintain assessment data for the block grading committee.
• Develop and maintain online courses in Brightspace and curriculum databases.
• Organize sessions, assessments, and block events, online and in-person.
• Coordinate outreach with community organizations and affiliate partners.
• Collaborate with STAR center and OSCE coordinators for events with SPs.

Skills

Program coordination

Education management

Instructional design

Project management

Communication

Education

Bachelor's degree

Master’s degree

Job description

Summary

Work independently, under the direction of the Phase 2 Ambulatory Integrated Block Director and Phase 2 EPC III Lead to manage the Ambulatory Integrated Block implementation for the Medical Doctorate Program. Collaborate with Clerkship Coordinators and MCWfusion Phase 2 faculty leaders to facilitate the achievement of the Phase 2 Ambulatory block and MCWfusion curriculum’s goals.

Primary Responsibilities

• Coordinate and collaborate on the development of Ambulatory Integrated Block educational materials, course schedules, forms, and reports.
• Build a scheduling template for the Ambulatory Integrated Block that places students with faculty preceptors to meet Ambulatory block requirements.
• Maintain course timeline including tracking deadlines for course components and assignment schedules, course and exam materials and grades.
• Work with clerkship coordinators to populate schedule template for the 75 students in the Ambulatory block, three times per year.
• Create a system allowing students to rank “selective” choices for IM, Peds, and Surgical specialties in the Ambulatory block.
• Create and maintain assessment data for the Ambulatory Block grading committee.
• Build and maintain online course(s) in the Learning Management System (i.e., Brightspace) and curriculum information and scheduling databases (i.e., OASIS and MCWConnect).
• Maintain and populate course gradebook throughout the Ambulatory block.
• Maintain Ambulatory block timeline including tracking deadlines for course components.
• Organize virtual and in person course sessions, assessment opportunities, and course related special events.
• Coordinate and manage Ambulatory block outreach activities including acting as a liaison with community organizations and affiliate partners.
• Coordinate assessment and evaluation activities with a high degree of independence.
• Coordinate recruitment and training of program faculty and staff for clinical experiences and course related sessions.
• Provide in person support during Ambulatory block Patient Based Discussion sessions.
• Collaborate with the STAR center and OSCE Coordinator to run OSCE events and coordinate sessions with Standardized Patients (SPs).
• Respond to and work to accommodate student Absence Requests.
• Participate on appropriate committees relevant to the course.
• Ensure compliance with regulatory and institutional policies.
• Troubleshoot problems and advocate for medical students as needed.

Knowledge – Skills – Abilities

Knowledge of technical, business, consultation, project management, and cultural awareness. Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

• Minimum Required Education: Bachelor's degree
• Minimum Required Experience: 3 year’s
• Preferred Education: Master’s in Education, Business/Management or related field
• Preferred Experience: Program Teaching or Educational Management, Instructional Design, supervision of others
• Field: Program Coordination or Management, Education, Higher Education, Medical Education #LI-SN1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously. Work Environment Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview. For a full list of positions see: MCW Careers.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

Together, we can build a healthier world. A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life‑changing discovery.