Education Program Coordinator II - Wausau Campus

The Medical College of Wisconsin, Inc.; Village of Plover (WI); On-site; USD 52,000 - 74,000; Full time

Benefits offered by this job

Health benefits

403B retirement plan

Paid vacation

Paid holidays

Tuition reimbursement

Parental leave

Pet insurance

On-campus fitness facility

Job summary

The Medical College of Wisconsin is seeking a qualified program coordinator to coordinate regional campus educational programs, schedule courses and clinical rotations, and manage learner data. You will support course administration and communicate program activities across campuses.

You will work with faculty and staff to ensure accreditation standards, maintain records, and serve as a primary contact for learners and educators.

Qualifications

• Bachelor's degree required; experience may substitute for education.
• Minimum 3 years of experience in a related role.
• Knowledge of medical education processes, accreditation standards, and institutional policies.

Responsibilities

• Coordinate and independently manage educational program activities, including courses, clinical rotations, orientations, training sessions, events, and learner schedules.
• Maintain knowledge of accreditation, regulatory, and institutional requirements; monitor activities to ensure compliance.
• Support campus leadership with information, guidance, and administrative support related to accreditation standards and program requirements.
• Serve as a primary contact for learners, faculty, staff, clinical educators, and external organizations.
• Develop, maintain, and analyze databases to support learner tracking, scheduling, and reporting.
• Provide administrative support to faculty, staff, clinical partners, and learners.
• Coordinate recruitment, onboarding, and scheduling of clinical preceptors, instructors, and guest speakers.
• Prepare and maintain educational materials and resources, including course schedules, syllabi, and learner communications.
• Coordinate assessment, evaluation, and program feedback processes and assist with data collection and reporting.
• Support budget planning and tracking for educational programs and activities; oversee administrative support staff as needed.
• Collaborate with faculty and staff to support program goals and continuous quality improvement.

Skills

Program coordination

Project management

Communication skills

Customer service

Attention to detail

Independent worker

Education

Bachelor's degree

Tools

Database management

MS Office

Scheduling software

Job description

Summary

Coordinate regional campus educational programs by scheduling courses and clinical rotations, managing program and enrollment information, supporting compliance requirements, and communicating educational program activities. Assist with course administration, instructional materials, and scheduling faculty and community educators to support program objectives.

Primary Responsibilities

• Coordinate and independently manage educational program activities, including courses, clinical rotations, orientations, training sessions, educational events, and learner schedules.
• Maintain knowledge of accreditation, regulatory, and institutional requirements; coordinate and monitor program activities to ensure compliance.
• Support campus and academic leadership by providing information, guidance, and administrative support related to accreditation standards, educational policies, and program requirements.
• Serve as a primary point of contact for learners, faculty, staff, clinical educators, affiliated institutions, and external organizations.
• Develop, maintain, and analyze databases and records to support program operations, learner tracking, scheduling, and reporting.
• Provide administrative support, information, and problem-solving assistance to faculty, staff, clinical partners, and learners.
• Coordinate the recruitment, onboarding, and scheduling of clinical preceptors, instructors, guest speakers, and community educators.
• Prepare and maintain educational materials and resources, including course schedules, syllabi, learner communications, and preceptor guides.
• Coordinate assessment, evaluation, and program feedback processes and assist with data collection and reporting.
• Support budget planning and tracking for educational programs and activities; may provide guidance or oversight of administrative support staff and standardized patients.
• Collaborate with faculty and staff to support educational program goals, continuous quality improvement initiatives, and learner success.

Knowledge – Skills – Abilities

• Knowledge of medical education processes, program coordination, project management, and administrative operations, with an appreciation for cultural awareness and inclusive practices.
• Strong customer service orientation with demonstrated ability to build trust, collaborate effectively, and communicate with diverse stakeholders.
• Excellent verbal and written communication skills, with strong attention to detail and accuracy.
• Ability to work independently and collaboratively, prioritize competing responsibilities, and manage multiple projects and deadlines effectively.
• Strong critical thinking, problem-solving, systems analysis, troubleshooting, and active listening skills, with the ability to identify and resolve issues in a timely manner.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis. Minimum Required Education: Bachelor's degree Minimum Required Experience: 3 year’s #LI-SN1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP) Pet Insurance On campus Fitness Facility, offering onsite classes Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers

MCW Core Values

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect.

Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

Together, we can build a healthier world. A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life-changing discovery.